I-HV supply intelligently tailored High Voltage Installation, Operations and Maintenance solutions for the Power Industry. The I-HV team brings a unique combination of engineering expertise, industry application knowledge and implementation capabilities. We believe it is all about building relationships and moving forward together as one team.

Further to a period of ongoing growth and an increase in client base, we are now looking for a Senior Operations Administrator to join our busy and successful team.

The Senior Operations Administrator will play a pivotal role in ensuring the efficient and effective operation of all administrative functions within the business. As the lead for the administration team, this role is responsible for overseeing, coordinating, and continuously improving all administrative processes and systems to support business operations.

Key responsibilities of the role will include:

Project Assistance:

• Assist Project Managers and Engineers with document preparation, scheduling meetings, and coordinating project activities.
• Maintain project files, trackers, and databases to ensure up-to-date information is readily available.
• Help monitor project timelines and deliverables, escalating any issues as required

Financial Administration:

• Lead on liasing with the company accountants on ensuring all financial processes and timescales are met
• Setting up PAYE payments
• Lead on the financial adminstraton processes for the business including large amount invoicing and undertaing payment runs.
• Raise and process purchase orders accurately in line with company procedures.
• Track supplier invoices and liaise with the finance team for timely payment.
• Maintain financial records for projects, ensuring alignment with budgets.
• Support monthly project financial reporting and forecasting.

Report Writing and Documentation:

• Draft, format, and proofread project reports and business correspondence.
• Assist in compiling project completion documents and client reports.
• Maintain document control standards and filing systems.

General Business Administration:

• Provide day-to-day administrative support to operational teams and management, taking a lead on making processes as efficient as possible.
• Organise travel, accommodation, and meeting logistics as required.
• Assist with office management tasks such as ordering supplies, coordinating maintenance, and ensuring compliance with company policies.
• Manage incoming and outgoing communications (emails, post, phone calls).

Compliance and Quality:

• Support the maintenance of company certifications and ensure adherence to internal and external audit standards by working to the I-HV policies, procedures and document control practices.
• Assist with compiling information for audits and quality management system reviews.

Business Support Assistance:

• Working with the Senior Contracts Manager to support the compliance of the I-HV fleet ensuring that vehicle check sheets are completed and returned and that everyone driving on behalf of the business has provided the relevant information for the business to vet their suitability e.g. Driving licence, insurances and that this information is readily accessible if required.
• Take responsibility for documenting the issuing of PPE to individuals, ensuring minimum stock levels are maintained and that additional supplies are ordered as required if instructed by the Senior Management team.
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• Work with the Senior Contracts Manager to maintain an up to date I-HV asset register including details of what equipment has been issued to who
• Work with the Senior Contracts Manager to maintain up to date calibration records for the business and that certifications are saved and accessible as required, liaising with the engineers and the calibration company as required to ensure the business remains fully compliant at all times.
• Support to ensure that all work equipment for I-HV owned or hire equipment are up to date and recorded so that evidence of LOLER, PUWER etc is readily available.
• Complete HR administration tasks such as saving of documentation and issuing forms and chasing for information.
• Be responsible for the administration associated with I-HV benefits such as for the healthcare scheme
• Complete a range of general administration tasks as required

The role provides a fantastic opportunity to learn the business from all sides and provide a key support to the business, with fantastic to develop within key areas.