Our client is seeking a detail-oriented and proactive Purchase Ledger Assistant to join their finance team. This role is crucial in maintaining the Group Purchase Ledger and ensuring the timely and accurate processing of supplier payments. You'll work collaboratively with the Purchase Ledger team to enhance service delivery, support supplier relationships, and continuously improve financial operations and KPIs.
Key Responsibilities

Process and register all group invoices promptly, ensuring adherence to purchase order controls
Match invoices to approved purchase orders and flag any discrepancies to relevant departments
Respond to supplier queries via phone, email, or written correspondence, maintaining a high standard of customer service
Validate and post authorised invoices in accordance with control procedures and delegated authorities
Conduct weekly payment runs to ensure due invoices are settled in a timely manner
Contribute to the improvement of Purchase Ledger KPIs and overall team performance
Handle incoming mail on a rota basis, prioritising and acting on critical communications such as legal notices or service restrictions
Create and maintain supplier accounts, performing fraud checks and only processing amendments upon verified authorisation
Obtain and apply credit notes to appropriate supplier invoices where necessary
Process and validate billing for void properties, liaising with local authorities and applying exemptions where applicable
Scan and archive invoice documents, ensuring accurate referencing
Periodically reconcile supplier statements, investigating and resolving discrepancies
Accurately record costs related to HMRC and ensure new contractors are validated with HMRC before account creation
Process ad-hoc payments and ensure compliance with deadlines
Administer refund payments as requested by the Income team 
Skills and Experience Required

Minimum of 2 years' experience working in a finance or purchase ledger environment
Strong data entry accuracy and attention to detail
Ability to manage high volumes of financial transactions efficiently
Excellent communication and customer service skills
Basic proficiency in Microsoft Excel
Commitment to organisational values and team collaboration 
If you are highly organised, driven by accuracy, and enjoy working in a fast-paced finance environment, we would love to hear from you.

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