Our client a leading Insurance firm are looking to hire a Personal Assistant to CEO to join their team on a hybrid working basis. The role will be based in the City of London but for 2-3 months will require travel to their Kent office.

As PA you will be responsible for:

• Providing dedicated assistance to the CEO and Exec Directors.
• Co-ordinating and preparing board packs for Board meetings.
• Providing secretarial/administrative support to the Exec team including collating documents, presentations, preparing correspondence, arranging meetings, agendas and preparation of tenders.
• Organisation of Outlook diary for CEO and other Exec Directors (as required) ensuring effective use of time and preparation of papers and information in advance.
• Minute taking for meetings, reporting action points clearly and following up with those responsible to ensure deadlines are met.
• Deal effectively with telephone queries from clients.
• Managing monthly business and personal expenditure arising from travel, client and staff entertainment, keeping up-to-date records on file and with finance and accounts.
• Collating and preparing the monthly administrative reports, financial reports and group exception reports. Ensuring the timely collation of all data from the various departments and prepare the report for circulation.
• Undertaking general secretarial duties.
• Managing the administration of travel and accommodation arrangements ensuring that such arrangements are in line with company policies and procedures.
• Event organisation for CEO and Exec Directors to include attendance at events as and when necessary.
• Manage the holiday/attendance records for the CEO’s direct reports.
• Assist with any ad-hoc work or projects as requested.

Our Client is looking for:

• A polished, confident PA professional
• Financial Services experience/ experience in a regulated industry would be preferred
• 5 years PA experience
• Experience in diary management, expenses management, preparing presentations and arranaging meetings and travel.

Our Client Offers:

• Up to 48k base salary
• Hybrid working
• Annual bonus
• 5% Employer Pension
• Private Healthcare and Employee Assistance
• Group Life Assurance
• Online Discount Portal
• Season Ticket Loan