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Date Added: Wed 25/01/2023

Contract Administrator

West Hill, North Somerset, BS48, UK
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Company: INVICTUS GROUP

Job Type: Permanent, FullTime

Salary: £22000 - £25000/annum

Contract Administrator - Bristol - Temp to Perm (Immediate Start)

Location: Bristol

Basic Salary: £25,000 Per Annum

Hours of Work: Monday - Friday 8am-5pm

A World Leading Service provider who operates on an international scale is looking for a Contract Administrator based in Bristol area working in a large coporate site. You will be providing full administrative support to the on-site team, ensuring the smooth running of the office systems, helpdesk and offering financial assistance where necessary. You will be expected to liaise with the Engineers on a day to day basis, managing any ongoing problems and relaying this information back to the Senior Administrator, Site Manager and/or client.

Key Responsibilties:

* Manage and control of all Helpdesk associated calls/messages

* Produce daily/weekly progress reports detailing reasons for tasks complete/outstanding, ie. Lighting, toilets, power outage, floods, fire, etc.

* Be able to present progress reports to clients and management with confidence

* Liaise with any users who have ongoing problems to resolve in a timely manner and explain to the user the reason for delays (ie. parts on order, out of hours work, etc.)

* Responsible for the helpdesk system and telephone, meaning diary management to ensure the desk is always covered (lunch, break times)

* To liaise and keep informed the site management on all aspects of contract problems, defect and deficiencies

* Ensure that all jobs are 'closed off' once completed satisfactorily and recorded in an organized manner

* Raising quotes and purchase orders, ensuring these are filed correctly and clearly documented along with delivery notes, service sheets, etc

* Ensure the completion of records/forms, such as timesheets, absence/sickness forms and holiday request

* Other ad-hoc duties including ordering stationery, general supplies and uniform

* Building of PPM planners, permit schemes, risk assessments and method statements

Key Requirements:

* Ability to communicate with the clients and Engineers, at all levels

* Ability to stay calm during major incidents and relay accurate information to the Site Manager/Account Manager

* Good telephone manner

* Working knowledge of Microsoft Office, including Word, Excel and Outlook

* Experience of using a facilities-based software system

If this role would be of any interest then please do apply for the role below
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