About Us

Elite Cooling Services Scotland is a growing engineering company working with a wide range of clients across multiple sectors. Due to continued growth, we are looking to recruit an Engineering Administrator to join our expanding team.

This role will be based full-time on-site at one of our largest client contracts in Prestwick, offering a great opportunity to be part of a key operation within the business and contribute to the success of an important contract.

Job Summary

We are seeking a highly organised and detail-oriented Engineering Administrator to support our engineering team. This is an entry-level role, ideal for someone looking to start their career, with full training provided.

The successful candidate will play a key role in ordering parts, liaising with suppliers, and supporting stock and inventory management, helping ensure engineers have everything they need to carry out their work efficiently.

Key Responsibilities

* Order parts and materials for engineers in a timely manner

* Contact suppliers to obtain quotes and place orders

* Raise purchase orders (POs) using internal systems (Sage & Tradify)

* Monitor and follow up on supplier lead times and deliveries

* Maintain accurate records of orders, suppliers, and documentation

* Support stock control and inventory management processes

* Assist with the organisation and management of the engineering store

* Use eMaint to:

* Update and manage inventory

* Log stock movements

* Create work orders

* Track and record equipment downtime

* Coordinate communication between engineers, suppliers, and internal teams

* Provide general administrative support including data entry, filing, and document management

Requirements

* Good communication skills, both written and verbal

* Strong organisational skills with attention to detail

* Computer literate (basic Microsoft Office skills preferred)

* Ability to manage multiple tasks and prioritise workload

* Quick learner with a proactive attitude

* Ability to work independently and as part of a team

Desirable (not essential):

* Previous experience in an administrative or office-based role

What We Offer

* Full training and development

* No prior experience required

* Opportunity to grow within the business

* Supportive team environment

* On site parking

* 20 days of holiday + Bank holidays off