Personal Assistant -Crossfield -Reading

Weekly
* Keep electronic diary up to date and ensure School Office is aware of all expected visitors
* Add all key events and meetings from the School calendar to the Head's calendar
* Organise any meetings as requested by the Head
* Confirm external diary appointments the day before expected visit
* Prepare supporting paperwork/files ahead of meetings and interviews as required
* Field telephone calls and manage post on behalf of the Head
* Meet weekly with the Head to review the week and confirm diary for following week
* Book rooms, catering and IT for meetings and events
* Take minutes at SLT meetings, SENDA meeting, key parent meetings and other important meetings as required
* Take notes from staff briefings on Friday and circulate to all staff before the weekend
* Draft correspondence for the Head as required
* Oversee Conference Room bookings and ensure priority is given to the Head where necessary
* Proofread key correspondence sent out for the school as required
* Support the Head as sensitive situations arise, always maintaining a high level of confidentiality

Termly
* Proofread the Head's reports
* Support preparation of Head's Report to Governors
* Maintain roster of professional development records for teaching staff and arrange meetings with Head as appropriate
* Collate updates to School Development Plan and other management plans
* Co-ordinate School Council meetings, taking minutes and circulating feedback as required
* Liaise with appropriate staff to complete Head's references as required
* Support Bursary Awards Committee - prepare profiles, reports and award letters.

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