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Adminstrative Coordinator

Los Angeles, CA, US


JOB TYPE: Permanent, FullTime

Mission/Overview Inspired Living is seeking to add to it’s incredible, growing team If you’re in the Los Angeles area and want to be a part of a small, growing, dynamic team who’s committed to serving entrepreneurs and helping them build brands that make a positive impact in the world this could be for you. Our mission is to support conscious entrepreneurs in building a “celebrity” brand and scalable business by teaching them how to show up authentically on-camera, leverage video and create the ‘behind the scenes’ strategy needed in order to create a profitable brand of impact and influence within their industry. We serve our clients by providing world-class trainings, events and coaching. Our coaching team is robust in all areas of business growth, development and implementation. Role As the administrative coordinator you will own all the ‘behind the scenes’ details, projects and logistics allowing the CEO and other team members to spend their time and attention serving our clients and accomplishing the Inspired Living mission. You’ll be responsible for creating (and keeping) order from the chaos of a small growing company. To support the CEO, marketing and production team with day-to-day operations as it relates to client support, marketing and overall CEO needs. Responsibilities Manage client communications : Daily monitoring and management of the email Maintain and manage document control related to client; contracts, coaching logs etc Manage coaching calendar for clients to ensure proper trajectory during coaching program Handle all financial processing/questions for clients Check in with coaching clients as needed Schedule and send out welcome/birthday gifts Maintain and execute Marketing calendar and tasks Social Media engagement and posting with direction from Marketing Director and/or CEO Maintain all marketing collateral files in G-Drive Provide general administrative support, including providing copies, maintaining files and updating shared files on the server Manage event/speaking process Field all requests for CEO/Team to speak Maintain calendar for booked speaking engagements Manage all aspects of booked speaking engagements; travel, booth items, powerpoint, program materials, order forms etc Post speaking follow up entry and communications; entering into CRM, processing orders etc Prepare materials and presentations for meetings, set up rooms, and take meeting notes as needed Book space and outside support needed for client events, trainings and group meetings Support CEO Maintain/manage calendar Support with any deliverables for CEO to the rest of the team and vice versa Book client calls, meeting, media interviews and speaking engagements Preparing/editing presentations in Powerpoint Online research for projects and presentations Job Qualifications Minimum qualifications: Based in the LA area- available and responsive during standard business hours. 3 years' experience in an administrative role or Executive Assistant - preferably supporting a prominent brand personality or CEO. Self-motivated with a strong sense of ownership in areas of responsibility- You will be working primarily from your own location, however we ask that you be available to meet in the Southbay for meetings/work as needed. Excellent written and verbal communication skills are a MUST Positive attitude and grace under pressure Strong work ethic, resourceful, and a good problem solver Team player, willing to assist wherever necessary, across all teams High ability to communicate both verbally and written Ability to maintain a high degree of confidentiality and discretion Highly adaptable/flexible with Start-up experience Exceptional attention-to-detail with the ability to meet aggressive deadlines Skilled in organizing and prioritizing competing time demands Ability to work both independently AND with a virtual team while meeting strict deadlines Excellent customer service skills and a willingness to go above and beyond Expertise working in MS Office (Word, Excel, PowerPoint) and managing multiple calendars Familiar with Google (G-Suite) platform Additional preferred qualifications: Experience working with teams with a mix of contractors, vendors and employees Systems and organizational management knowledge and experience Social Media Basic Photoshop and video editing If this describes you and you feel called to this position here’s what’s next: Step 1: Please film a brief introductory VIDEO of yourself (under 5 minutes) and tell us: Why you’d be perfect for this role What specifically about this position appeals to you What skills and attributes can you bring to this role What would you find most challenging about this position Step 2: Upload the video and your resume to Dropbox and share the viewing link with us via email to Step 3: Includes online assessment and a brief test assignment in order to move on to formal interview process Thank you for your interest in this position Inspired Living is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.