Support Administrator (temporary)

* £14.50 - £16.50 per hour (DOE)

* Based in Dorking

* Temporary assignment until Christmas, possibly longer

* Monday - Friday

* 8.00 am - 4.00 pm

* Immediate start

* Free Parking

* Free lunches

Role Overview

During a very busy period, out client is seeking temporary support to assist with all departments, including HR and Finance.

Job Description:

General Support:

Monitoring shared inboxes

Typing up confidential meeting notes and recording on relevant software

Answering the phone and responding to queries

Writing letters

Collating responses from feedback questionnaires

Create helpsheets/guides for staff

Setting up online forms to collate feedback from staff, collating this into a professional format

Organising files on google drive

Input of data and assessment data into google sheets

Assist with arranging meetings and booking meeting rooms

The ability to carry out a range of other administrative duties, filing, photocopying, typing etc.

HR Support:

Organising files on google drive

Scanning and filing

Administration support for recruitment, contracts

Assist with arranging meetings and booking meeting rooms

In all dealings and at all times ensure complete confidentiality

The ability to carry out a range of other administrative duties, filing, photocopying, typing etc.

Finance Support:

Transactional accounting in Xero accounting software.

Set up new supplier accounts.

Process invoices, payments, and receipts.

Reconcile bank statements.

Check supplier statements to reconcile supplier accounts, contacting suppliers if any discrepancies.

Support the Head of Finance & Operations e.g. with cash-flow reporting, budget monitoring, analysis, etc

Perform other balance sheet reconciliations as required.

Provide administrative support to the Head of Finance and Operations.

Person Specification:

* Strong administrative skills

* Some finance experience, ideally with knowledge of Xero

* Experience of using Google Drive

* Strong organisational and prioritisation skills

* Excellent communication skills

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer