Job Title: Office Manager
Company: Guildprime Specialist Contracts Limited
Location: Billericay, Essex
Job Type: Full-time
Reports To: Head of Design

About Us:
Guildprime Specialist Contracts Limited is a leading name in the construction and fit-out sector, known for delivering high-quality, bespoke services to our clients. We pride ourselves on attention to detail, reliability, and exceptional service.

Job Summary:
We are seeking a highly organized and proactive Office Manager to join our team. The successful candidate will be responsible for ensuring the smooth day-to-day operations of the office, providing administrative support across departments, coordinating office activities and events, and maintaining a welcoming and efficient work environment.

Reception and Administrative Duties:

* Distribute incoming and outgoing post and packages to relevant departments.

* Manage shared calendars, track staff availability, and coordinate meetings.

* Order and maintain supplies for kitchen, cleaning, and general office needs.

* Facilitate staff onboarding including office tours, paperwork, and introductory sessions.

* Maintain employee records and update training matrices as needed.

* Provide general administrative support across departments, including printing, filing, and travel arrangements.

* Monitor the general office email inbox and redirect messages to appropriate team members.

* Organize and send team birthday cards and coordinate small charitable donations on behalf of staff.

* Perform general reception tasks, including greeting visitors, managing phone calls, and offering refreshments.

* Conduct monthly utility meter readings and maintain records.

* Coordinate cover for cleaning staff during absences and liaise with external cleaning contractors.

* Maintain and stock the stationery cupboard, ensuring cost-effective procurement.

Event Management

* Plan and execute staff and client holiday gifts and events, including annual parties and seasonal celebrations.

* Support with smaller in-office events (e.g., pancake day, Halloween, etc.).

Support for Other Departments

* Compile and manage documentation (e.g., operations and maintenance manuals) for completed projects.

* Assist with recruitment by posting job ads and screening applicants.

* Help the estimating team with tender submissions and proposals.

* Coordinate with waste management services for project requirements.

Desirable:

* Minimum 5+ years' office management experience in a similar role previously

* Good communicator, with ability to build strong professional relationships

* Construction industry knowledge is desirable but not essential

What We Offer:

* A supportive and collaborative working environment

* Opportunities for training and career progression

* Competitive salary and benefits package

* The chance to be part of a growing and reputable company