My Shortlist

Your shortlisted jobs will appear here. To view your shortlist: Login Or Register


Executive Assistant / Project Coordinator (Float)

2/3 days in office in Mayfair, UK
Apply Now


Job Type: Permanent, FullTime

Float Executive Assistant / Project Co-ordinator- Fast moving, Global Executive Search Consultancy - Mayfair based

6-12 month fixed term contract

Working in the office at least 2- 3 days per week.

(Must have professional services experience in a super client centric environment)

Superb opportunity for a well - educated career Executive Assistant to work across a number of divisions floating around the business supporting on special projects, holidays, sickness and backfills of maternity.

This role is ever changing initially so will suit someone that enjoys the variety and will get to know the entire business - You will need to be adaptable and versatile and extremely flexible.

The Executive Assistant needs first class written skills as will be expected to create documentation and to proofread on behalf of the execs along with building great relationships with their clients and stakeholders.

They require a Project Coordinator / EA with exceptional organisation skills, the ability to work on multiple projects in an extremely pacey environment. Ability to change priorities whilst remaining calm and focussed is essential . Must be able to manage upwards. Must have extremely strong communication and document production skills. Must have super communication and relationship building skills, loads of initiative and pace.

The EA / Project Coordinator serves as the strategic partner to the Exec and play a critical role as "the glue" that connects and coordinates the activities of the internal team while balancing the needs and expectations of clients and candidates.

There will be extensive client and stakeholder contact, ability to get under the skin of their projects will be essential to the Project Coordinator / EA’s success in this role.

Responsibilities for the role include, but are not limited to:

Oversee the process for each mandate and keep every step of the process on track

-Proactively manage the team’s efforts to ensure they are moving the assignment/project forward

-Inform the team of any critical updates related to client expectations or candidate pipeline

-Schedule all business-related meetings, calls and interviews

-Project Communication & Documentation, manage and own (where appropriate) communication with clients and candidates

-Create, edit and format all client-facing documents

Maintain excellent relationships with firm members, clients, prospects and candidates to achieve highest levels of customer service

-Serve as the external liaison between the Execs and their clients and their extended team

-Serve as the internal liaison with all team members including Researchers, Knowledge, Office Coordinators and Shared Services.

-In partnership with office coordinators, host clients and candidates in the local office and act as their point of contact to create a seamless experience.

Manage the financial aspects of the billing process, including expense report processing, client invoicing and tracking receivables

-Support execs in their business development activities including planning, content creation, and tracking of outcomes

-Actively identify, develop and support their business development plan


  • Must be proactive problem solver with strong business judgement, detail orientation and interpersonal skills.
  • A university degree from a respected institution is preferred.
  • MUST have recent experience as an EA / Project Coordinator within Professional services
  • Strong Executive Assistant . Project Coordination experience
  • First class written English skills - experience of document production and proof reading
  • Proven relationship building expertise with a range of high profile clients.

Our client is committed to continually improving the diversity of our workforce through the attraction, retention and development of a diverse range of talented people. They want people to be comfortable bringing their whole self to work and recognise that inclusion brings further opportunities for innovation and creativity.

Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we will only be able to contact applicants that we deem suitable for this vacancy.

Apply Now