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DATE ADDED: Wed 20/11/2019

Team Assistant

London, UK


JOB TYPE: Permanent, FullTime

SALARY: £35,000 - £45,000

Team Assistant

A well-established investment Management firm based in the heart of Mayfair are looking for a team assistant to support four directors.

This is a wonderful opportunity to work with a progressive, forward thinking dynamic firm whereby you can really make a change!

Duties incorporated in this role:

  • Diary management to include the co-ordination of internal and external meetings, arranging and diarising of travel arrangements and the booking of meeting rooms when appropriate.
  • Book domestic and international travel, order foreign currency and visas and create travel itineraries, providing all necessary documentation to the Fund Manager(s) in good time.
  • Liaise with internal and external contacts to arrange meetings and respond to queries and requests.
  • Act as a point of contact for internal and external parties, developing and maintaining strong working relationships with third party contacts, Fund Managers, the Secretarial team and across the Company.
  • Professionally screen telephone calls and assist callers with queries.
  • Sort and distribute post promptly throughout the day, re-directing as appropriate.
  • Provide holiday cover for other Secretaries as required.
  • Complete expense claim forms for the team, diligently and in accordance with company procedures.
  • Carry out general office administration, such as photocopying, printing, the completion of forms, scanning, archiving etc.
  • Maintain electronic and manual filing systems.
  • Type general correspondence and collate papers for meetings.
  • Identify improvements to working methods and processes and relate to the appropriate department, politely and professionally.

Requirements of the role:

  • Experience of providing secretarial and administrative support to a senior team.
  • Experience of managing busy and frequently changing diaries and of task prioritisation.
  • Financial services / Fund Management experience (desirable).
  • Understanding of basic investment principles and terminology.
  • Professional, reliable and conscientious.
  • Strong interpersonal and communication skills.
  • Courteous telephone manner.
  • Patient and flexible.
  • Initiative.
  • Accuracy and attention to detail.
  • Good organisational skills.
  • Ability to work to tight deadlines.
  • Proactive approach to work.
  • Team player.
  • Intermediate to advanced MS Office skills: Word, Excel, PowerPoint, Outlook.
  • Intermediate to advanced typist.