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Date Added: Wed 24/11/2021

Office Assistant At Music Management Company In West London - £25-30K

London, UK
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Job Type: Permanent, FullTime

This very well established boutique music management company in West London is looking for a proactive, positive and hard working office administrator to join the team. Whilst they are looking for someone with an interest in what they do, they are also keen to find someone that loves to be in a support role and is not using this as a stepping stone to be in the music industry. No day will be the same but the role will include:

  • Being the first point of contact for all reception and office related enquiries
  • Arranging couriers
  • Answering and directing phone calls
  • Meeting and greeting clients and setting up refreshments for meetings
  • Diary management – meeting rooms and music studio
  • The go-to-person for vendors in regard to building facilities, contractors, keeping on top of general maintenance of office and music studio
  • Keeping the office in order - watering plants, ordering stationary and office consumables
  • International travel coordination; itinerary planning, VISA preparation and overseeing travel logistics
  • Expense management
  • Organisation of team events
  • Managing budgets and raising invoices
  • Carrying out research tasks
  • Maintaining a strong level of communication across the team, managing agendas for multiple team meetings and always being the point of contact
  • Ad Hoc PA duties including but not limited to diary management, arranging meetings, booking travel, booking restaurants, basic data entry, scanning, keeping spreadsheets updated

Mandatory Skills/Requirements:

  • Always being adaptable, proactive and using initiative at all times
  • Diary management, travel scheduling, budgeting and project-management skills
  • Excellent organisational skills, with strong attention to detail and the ability to handle multiple demands
  • Approaching work with a real team spirit, a good sense of humour and flexibility to adapt to a range of situations.
  • Excellent administrative skills; proficient in MS Excel, Word, Outlook and PowerPoint
  • Exceptional communication skills; both written and verbal
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