Sales Administrator
Southampton
£28,000
Permanent

I am looking for a detail-oriented and proactive Sales Administrator to join a busy team in the motor industry. The successful candidate will play a vital role in supporting the sales department, ensuring the smooth processing of vehicle sales from initial enquiry to final handover. You will act as the key link between customers, sales executives, finance, and aftersales teams, ensuring all paperwork and compliance requirements are met to the highest standard. You will also support the Sales Director ensuring efficient production of corporate sales reports and proactive collation of debts.

Key Duties

* Print daily invoices from the manufacturer system (EDM) and upload to the internal system.

* Process vehicle orders with the Corporate Sales team and supply chain in line with sales orders.

* Provide weekly updates to corporate customers on order status via portal or email.

* Upload delivery notes, RAV, and other required documents to the Ideal file.

* Handle all pre-delivery admin, including vehicle registration (RAV).

* Liaise daily with other departments for accessories or work required.

* Coordinate with Corporate Support on vehicles needing PDI and cleaning before delivery.

* Work with the Corporate Sales Manager to complete invoicing, ensuring all costs are included.

* Keep the order bank spreadsheet updated daily.

* Contact customers when vehicles arrive in stock and arrange deliveries with agents.

* Send delivery notes, RAV, and invoices to brokers and leasing companies as needed.

* Input data for dealership financial reporting and maintain customer records.

* Support positive working relationships across the group.

* Carry out other reasonable ad hoc duties as required.

Skills & Experience Required

* Previous administration experience (motor trade experience highly desirable).

* Strong organisational and time management skills with the ability to prioritise workload.

* High attention to detail and accuracy.

* Excellent communication skills (written and verbal).

* Competent IT skills including Microsoft Office (Word, Excel, Outlook).

* Knowledge of Kerridge/ADP/CDK or other dealer management systems (advantageous).

* Understanding of vehicle registration, finance documentation, and FCA compliance (preferred).

Hours of Work

* Monday to Friday 08:00 - 16:00pm (with 30 minutes for lunch)

APPLY NOW OR CALL LYNSEY AT KEY RECRUITMENT FOR MORE INFO