Job Title: Residential Conveyancing Legal Secretary / PA

Location: Liverpool - Hybrid Working Considered (DOE)

Salary: Competitive, Dependent on Experience

Job Type: Full-Time, Permanent

About the Role

We are delighted to be working with a highly regarded, forward-thinking law firm based in the heart of Liverpool, currently seeking a professional and experienced Legal Secretary / Personal Assistant to join their busy Residential Conveyancing department.

This is a fantastic opportunity for a candidate with strong audio typing and dictation skills, excellent knowledge of conveyancing processes, and a proactive, team-oriented approach. Ideal for someone looking for stability and a long-term career within a firm that prides itself on its positive workplace culture and supportive ethos.

Hybrid working arrangements may be offered depending on experience, making this an ideal role for candidates seeking a degree of flexibility.

Key Responsibilities

Provide dedicated secretarial and PA support to one or more conveyancing fee earners/solicitors.
Typing of legal documents and correspondence via audio dictation (BigHand or similar software).
Preparing and amending contracts, Land Registry forms, completion statements, and other conveyancing documentation.
Opening and closing files, both physically and electronically, in line with compliance procedures.
Diary management, arranging appointments, and liaising with clients, estate agents, and other third parties.
Handling incoming calls and emails, taking detailed messages and following up on queries.
Assisting with post-completion procedures including SDLT submissions and Land Registry applications.
Filing, scanning, photocopying, and other general administrative duties.

Key Requirements

Minimum 2 years' experience in a Legal Secretary or PA role within a Residential Conveyancing department.
Strong audio typing and digital dictation skills are essential.
A good understanding of the conveyancing process from instruction to post-completion.
Exceptional organisational and time management skills.
Friendly, professional manner and a strong team player.
High attention to detail and accuracy.
Ability to handle sensitive information with discretion.
Confident in using Microsoft Office and case management systems (experience with Leap, Proclaim or similar is advantageous).

What's on Offer

Competitive salary (DOE)
Hybrid working options considered for the right candidate
Supportive and welcoming team environment
A firm known for excellent staff retention and work/life balance
Opportunities for personal development and career growth
Modern office located in a central and accessible part of Liverpool

Perfect for Candidates Who...

Are looking to be part of a long-standing firm with an excellent reputation
Want a stable and fulfilling role within a friendly, close-knit team
Thrive in environments that balance professionalism with a positive and respectful workplace culture