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DATE ADDED: Wed 20/11/2019

Office Assistant 2 (Keyboarding) - Field Placement Office - SUNY Oswego

Oswego, NY, US


JOB TYPE: Permanent, FullTime

Location: Oswego, NY Category: Classified Posted On: Wed Jul 17 2019 Job Description:

The Field Placement Office at the State University of New York at Oswego invites applications to fill a Full-time, Office Assistant 2 (Keyboarding) position, Grade 09.

Posting Date: July 17, 2019

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $36,772/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. Please click here for more information on benefits for full-time CSEA professional.

Date of Appointment: As soon as possible.

Description of Responsibilities:

+ Demonstrate professional customer service:

+ Greet visitors

+ Handle all incoming phone calls and other receptionist functions

+ Support an efficient and smooth daily workflow

+ Process all incoming and outgoing mail:

+ Proof all outgoing placement forms

+ Update and maintain all Field Placement Office calendars

+ Proof and maintain the website

+ Review, log, and process election stipend voucher forms

+ Create and maintain placement folders/files

+ Respond to all inquiries received through the #removed# email address and oversee the maintenance of the email account

+ Assist with clinical practice process:

+ Pull, sort, and share Argos reports

+ Review, log, and process all recruitment survey information as received

+ Sort and send all placement notifications and oversee the proper documentation of the notifications being sent

+ Follow-up on all outstanding placement requests and maintain documents

+ Assist with candidate/application data entry on working list placement spreadsheets as requested

+ Assist with data entry and creation of placement notifications as requested

+ Supports an efficient and smooth placement process as outlined on the filed placement workflow chart

+ Organize and assist with all orientations and placement sign-ups:

+ Assemble materials for sign-ups and orientations

+ Create signage for distribution and send emails to candidates regarding sign-ups, orientations, and applications

+ Assist with special projects as they occur, specifically those related to external partnerships/placements & TK20:

+ Assist with collecting data to improve overall office services

Job Requirements:

Minimum Qualifications:

Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.

Permanent Appointment:

One year of permanent competitive service as an Office Assistant 2 (Keyboarding) OR be reachable on the Office Assistant 2 (Keyboarding) eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.

70.1 transfer or reinstatement:

One year of permanent competitive or 55b/c service as an Office Assistant 2 (Keyboarding) OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.


Permanent competitive or 55b/c service as an Office Assistant 2 (Keyboarding).

Provisional Appointment:

One year of permanent competitive service as Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language).

Conditions of Employment:

This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Additional Information:

For more details, reference New York State Department of Civil Service, Job Title Code # 2581210, Office Assistant 2 (Keyboarding), and Grade 9.

If you have any questions about the position, please call or e-mail:

Human Resources