Clerk to the Trust / Governance Clerk (Maternity Cover - Term Time Only)

📍 West London
⏱ 28-35 hours per week (term time only, 40 weeks)
💼 Grade 6-7 (dependent on experience & qualifications)
🗓 Fixed Term - Maternity Cover

✨ About the Role

An established multi‑academy trust in West London is seeking a highly organised and proactive Governance Clerk to provide vital administrative and governance support across its Board, Members and Local Governing Bodies.

This role is ideal for someone who enjoys structured work, thrives on accuracy, and can confidently support senior stakeholders. Working hours are term‑time only and include some evening meetings.

🔑 Key Responsibilities

Governance Administration

Prepare and distribute agendas, papers and reports in line with statutory timelines.
Attend daytime and evening meetings to record accurate minutes, actions and decisions.
Maintain a secure archive of governance documentation.
Support committees with administrative and procedural compliance.

Membership Administration

Keep up‑to‑date records for Members, Directors and Governors, including attendance, terms of office and statutory checks.
Manage Register of Interests and ensure compliance with governance requirements.
Monitor lapsing procedures and advise where attendance issues arise.

Onboarding & Offboarding

Coordinate processes for new and outgoing governance volunteers.
Prepare and issue welcome packs, induction documentation and required declarations.
Notify relevant bodies of changes to governance roles as required.

General Administration

Handle governance correspondence and ensure appropriate actions are taken.
Support arrangements for governance visits and related documentation.
Ensure confidentiality and data protection standards are met at all times.

✅ Person Specification

Essential

GCSE English & Maths (or equivalent)
A Levels
Ability to type 50 wpm
Strong administrative and organisational skills
Minute‑taking experience
Confident MS Office user
Excellent written and verbal communication
Discretion and commitment to confidentiality
Ability to work independently and as part of a team
Willingness to attend evening meetings
High level of accuracy and attention to detail

Desirable

Degree
Clerking, legal, secretarial or company secretary qualification
Experience supporting governance in schools or academies
Knowledge of governance regulations

📍 Hours & Pay

28-35 hours per week, term‑time only (40 weeks)
Salary on Grade 6-7, depending on experience
Paid across 12 months
Additional hours may occasionally be availableGrade 6 (FTE): £27,389-£28,356
Pro‑rata: £24,755-£25,629

Grade 7 (FTE): £29,907-£30,852
Pro‑rata: £27,031-£27,885

💼 Benefits

Local Government Pension Scheme
Annual incremental progression (subject to service)
Professional development opportunities
Supportive governance and administrative leadership
6‑month probation period

🔒 Safeguarding

The organisation is committed to the safeguarding and welfare of children and people. The successful candidate will be required to undergo an Enhanced DBS check and adhere to all safeguarding procedures.

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