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Date Added: Tue 17/01/2023

Private Client Legal Secretary

Bury St Edmunds, IP33, UK
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Job Type: Permanent, FullTime

Salary: £27000 - £29000/annum

Private Client Legal Secretary

Location: Bury St Edmunds, Suffolk

Salary: £27,000 - £29,000 DOE

Full time: 9months Maternity Cover

The Client:

This company has been providing legal services from their offices in Bury St Edmunds for more than 130 years. The firm offers a broad range of legal advice to individuals and companies in respect of a large range of legal services both nationally and internationally. Their aim is to ensure clients get to where they want to be in the most straightforward manner.

The Private Client Team:

The Private Client team has a wide range of skills and expertise. The team is made up of qualified Solicitors, Chartered Tax Advisors, Trust and Estate Practitioners and Tax Technicians. The team provides a full and comprehensive legal service and have a number of long-standing lawyers who have acted for many families for decades, across the generations. The Legal 500 describes the Private Client team as “first-class, always accessible, quick and efficient”.

The Role:

A position has become available at this renowned law firm in Bury St Edmonds, to cover 9 months maternity leave. The chosen candidate needs to be familiar with all the processes and procedures associated with the Private Client department and can start assisting from day one.

Your duties will be varied but will include:

Transcription and production of correspondence/documentation requested by the fee earners via digital dictation and Outlook, to include amending and formatting where necessary.
To open/close files on instructions from the fee earners.
Producing the invoices for monthly billing.
To attend to clients both on the telephone and in person.
To take and record accurately any messages and pass on the same to the appropriate person without unnecessary delay.
Scanning in of daily post for the department (rota basis)
To ensure all items of outgoing post are signed and received by Admin by 5pm each evening.
To assist with cover for other secretaries (within the firm generally) when they are on holiday or sick.
To make appointments, arrange meetings and maintain an up-to-date diary for their fee earners.
Attending clients with a fee earner to witness Wills and other documents as required.
To undertake any other duties which may be allocated, such as assisting with Powerpoint Presentations.
To ensure the confidentiality of all client documentation and/or information.

Desired skills and experience:

The ability to work accurately, with good attention to detail
The ability to type at 60 WPM
Good administration and Microsoft Office skills
The ability to work as part of a team
Strong time management and organisational skills
Excellent communication skills
The ability to work to deadlines
Experience of working in an office environment
A good level of education, ideally to include GCSEs (or equivalent) in English and Maths
A professional and friendly demeanour


Monday - Friday 9am-530pm
25 days holiday plus Bank Holidays
Personal pension scheme
Group life assurance

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003
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