Company: MHA
Job Type: Permanent, FullTime
Salary: Competitive salary
Job Title: Office Administrator
Location: Edinburgh
Purpose of the Role
To support our Edinburgh office with Administration needs including post room activities, typing, scanning, filing, storage, catering/room set ups and general office duties.
Main Responsibilities
- Undertake retrieving files from and sending files to storage.
- Undertake office filing and collecting documents for GDPR purposes.
- Undertake printing, photocopying, binding, laminating of documents.
- Undertake printing and distributing of course notes and PowerPoint presentations.
- Undertake AML related tasks.
- Undertake local by hand deliveries and going to the bank.
- Undertake collection and removal of confidential wastepaper, waste cardboard and waste plastics for recycling.
- Cover post activities i.e., open, sort and distribute incoming post; frank outgoing post and take sacks to loading bay.
- Scanning of incoming post.
- Cover new client set-ups in CCH/iManage client database and credit searches.
- Assist with meeting room set-ups i.e., furniture, equipment and catering requirements
- Assist with telephone and IT equipment issues.
- Assist with photocopier faults & toner replenishment.
- Assist with issuing temporary and new security passes i.e., take and print photos, log pass numbers.
- Assist with reception cover i.e, field telephone calls, take messages, arrange couriers.
- Assist with preparing refreshments for meetings / partners.
- Assist with petty cash, cheque requisitions, preparing disbursement T10 forms.
- Assist with company acquisition projects i.e., relocating staff, equipment and furniture.
- Ad hoc tasks, as required.
Qualification and Skills
- Experience of an office environment
- Keyboard skills
- IT literate (Word, Excel, Outlook)
- Good communication skills
- Good telephone manner
- Accuracy and attention to detail
- Flexibility and able to multi-task
- Organisation
- Enthusiastic and willing to learn
Whats in it for you?
- Genuine work life balance.
- Accredited Investor in People.
- New and improved programme for Succession planning and supportive management structure to help you realise your potential.
- Up to 33 days holiday including bank holidays, plus the opportunity to buy up to 5 days.
- Competitive salary.
- Amazing employee referral scheme, paying up to £4000 for a successful referral.
- Paid CSR time.
- Car lease scheme.
- And more!