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Date Added: Fri 04/06/2021

Event Coordinator

New York, NY, US
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Company: WAIT WHAT

Job Type: Permanent, FullTime

Job Description

About WaitWhat

WaitWhat is a media invention company, recognized for high-quality, genre-defining content and technology products designed around essential human needs with a contrarian strategy to scale. In everything WaitWhat creates, it aims to elicit the contagious emotions of wonder, curiosity, and mastery, infusing its content with Wait, what? moments that spark curiosity and change our understanding of the world. WaitWhats properties each earning Webby Award honors and together downloaded more than 60 million times include Masters of Scale, Meditative Story, Spark & Fire and Should This Exist?

WaitWhat closed its Series A in April 2019, with a remarkable, gender-balanced group of investors led by Cue Ball Capital and Burda Principal Investments. The company has forged successful collaborations with Harvard Business School, Thrive Global, Skillshare, Omidyar Network, the Summit Series, Entrepreneur Magazine, among others, who are working alongside WaitWhat to scale its properties into apps, courses, live events, books, and video. WaitWhats sponsors include blue-chip clients like AT&T, AWS, Accenture, Capital One, Deloitte and Mastercard and digital powerhouses like HubSpot, Zoom, and others who turn to WaitWhat for unmatched storytelling and exceptional results.

WaitWhat has built an exceptionally talented team of media inventors who are committed to the founders vision for first-of-their-kind media platforms that endure and scale. The companys vibrant culture is rooted in optimism, possibility thinking, and an uncommon willingness to embrace risk with intention to push the outer bounds of creativity and experimentation. The team purposefully rich in diversity treats each other with kindness and respect, tolerant of differences and always supporting yes, and-style conversations.

Live Event Coordinator

The Live Event Coordinator position supports the strategic planning, execution, and oversight of company events that are both consumer-facing as well as internal. This role is ideal for someone who has a desire to grow in the live and virtual event industry. In this role, you will have opportunities to learn directly from the founders who come out of the executive team at TED where live events are world-renown and the head of live events whose career spans from the Essence Festival to the Apollo Theater. This position will be working towards various priorities and tight deadlines within a fast-paced, production-driven environment.


Support the Head of Live Events on various programs and events and assists in pre- and post-event logistics and planning

Support various tasks as assigned on all elements of a program including research, registration and list management, and vendor relations to include booking venues, entertainers, photographers, catering, etc.

Provide event support through on-site event attendance (if applicable), coordinator support for in-person planning meetings, and virtual event planning and development.

Maintain the company's upcoming events calendar for visibility across team members

Contribute to creative ideation around experiential activations and customer engagement.

Internal team coordination: Coordinate meetings, offsites and various internal events.

Attends, helps prepare for, and takes notes at meetings as requested.

Other tasks as required in this growing startup.



2+ years of demonstrated experience in the Live Events production industry

Great communication skills, both written and verbal, in English

Self-starter with a get it done attitude (No two days are the same)

Time management and multi-tasking skills

Fast and eager learner, with critical thinking and problem-solving skills

Experience with Microsoft Office suite and Google Docs

Helpful (mention these in your cover letter if you have them)

Experience with social media platforms such as Instagram, Clubhouse, Facebook, YouTube, etc.

Experience with structured media file management using platforms like, Google Drive, or Dropbox.

Project management training or experience

Production management experience supporting live events, audio production or video production

Additional languages


This is a Full-Time position, with the intention to be New York City and office-based as soon as its safe. We offer a benefits package thats generous and competitive with larger companies. Benefits include 3 weeks of company holiday (2 weeks in summer + one week between Christmas and New Years), 5 personal days, healthcare (PPO, vision and dental), short- and long-term disability, life insurance and 401(k). We work startup hours, but we also rest. Were an anti-racist organization, committed to equity and diversity of all kinds on our team, among our investors, and as represented on our media properties. Most important, we only hire extremely kind people.

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