Zenith are looking to recruit an experienced Data and Compliance Administrator on a Job Share (3 full days per week). The role is to maintain a robust internal data management system, ensure contractual compliance and administer all training related systems. Support in quality assurance activity.
Role responsibilities and requirements:
• Administration of data management systems to maintain accurate and compliant data records.
• Accountable for compliance checking all documentation/paperwork obtained for each learner and submission of documentation/paperwork to the appropriate body in a compliant and timely manner.
• Recording and monitoring of performance data on all training related key performance indicators to ensure data available for management.
• Claiming/invoicing all eligible income, reconciling against ILR (Individualised Learner Record) submissions where appropriate.
• Updating ILR and other statutory data returns to ensure claims are generated, validated and submitted.
• Ensuring employer incentive payment details are passed to finance for processing in a timely manner.
• Internal audit of data management and administration; ensuring processes and procedures are adhered to and supporting with the updating processes to keep them current.
• Overseeing and supporting with the preparation of paperwork ahead of each training course, supporting others within the team to ensure that courses are ready for delivery.
• Completing pre course checks of learners for funding purposes and ensuring the funder has all documentation required pre course.
• Ensuring all amended versions of paperwork are communicated to the training team.
• Supporting with on course registrations as required to ensure compliance and to support team members.
• Registering learners with awarding bodies and EPAOs (End Point Assessment Organisation), booking tests and ensuring certification is claimed as appropriate.
• Invigilating test bookings as required to maintain compliance with regulations.
• Supporting with apprenticeship sign ups by compliance checking all completed files, liaising with the appropriate personnel to ensure files are fully compliant.
• Supporting, where required, with tracking of learners for job outcome/progression monitoring purposes and maintenance of tracking database.
• Liaising and relationship building with various external organisations such as funders, auditors, etc.
• Liaising with and supporting all stakeholders to ensure quality assurance is maintained across the provision.
• Keeping up to date with the latest legislation, funding guidelines and audit requirements.
• Answering telephone and taking/distributing messages and meeting and greeting visitors.
• Contributing to team meetings.
• Maintenance of clean and tidy office.
• Be aware of health and safety practices within an office environment.
• Supporting other teams across the business when required.
• Participate in general office tasks to support the effective delivery of organisation's services to include; scanning, photocopying, etc.
• Assisting with producing learning materials
• Involvement in company projects as and when required.
• Involvement in ISO and PICS.
• Must have strong organisational and time management skills.
• Be able to motivate self and demonstrate effective team working skills.
• Excellent attention to detail.
• IT skills, proficient in the use of MS Office packages.
• An excellent communicator with a professional manner.
• To believe in and demonstrate values and team charter behaviours