NES Fircroft are delighted to be partnering with a Construction industry giant on their Energy Transition journey, supporting the development of a Carbon Capture project in Wales.

The client are looking for an experienced Project Admin Assistant to join the project on a contract basis to work Monday to Friday on site full time 5 days per week. In return candidates will be offered strong day rates of pay and the chance to work on a flagship client project progressing the UKs journey to a cleaner energy industry.

Job Purpose:

To provide administrative and secretarial support to the Project Team including but not limited to: -

• Managing and coordinating all administrative tasks for the Project: Aiding the Project team in maintaining the Project documentation including printing, copying, collating information, data input and filing.

• Updating existing Project registers and maintaining Project tracking databases with accuracy.

• Ensuring that all visitors and external parties are fully inducted and hosted throughout their visit.

• Taking minutes at various meetings on behalf of the Project Team.

• Liaising with vendors and external parties with matters relating to the Project.

• Supporting the Project Team in drafting presentations, collating reports and plans.

• Assist in managing the written correspondence with various external and internal parties on behalf of the Project Manager, when required. This may involve drafting letters/emails and obtaining signatures where required.

• Assisting with the organisation of events, meetings, refreshments, meeting room set-up and coordinating travel arrangements relating to the Project.

• Assist the Project team in the monitoring and ordering of equipment and consumables within set budget limits.

• Assisting other members of the Project Team as required in their daily activities.

• Undertaking any other tasks commensurate with skills, qualifications and experience effectively and efficiently.

Key Responsibilities:

• Internally - Working primarily with the Project Team and numerous departments across the organisation.

• Externally - Assisting the Project Team in liaising with Visitors, Contractors and other 3rd party organisations.

Qualifications & Experience:

• Previous successful experience within a similar Administration role is essential.

• Experience in providing administrative support to Project teams would be advantageous.

• Experience within the Oil and Gas industry, Engineering disciplines and a mixed office team is desirable.

• NVQ3 Business Administration or equivalent (or equivalent).

• GCSE English (or equivalent).

• Excellent standard of English language, exemplary verbal and written communication skills.

• Proficiency in Microsoft Office Packages including, (but not limited to):- Word, Access, Power Point, Outlook and Excel.

• Has high levels of attention to detail and accuracy with the ability to proofread for grammar, spelling, and punctuation.

• Ability to manage business correspondence with efficiency and accuracy.

• Excellent organisational, interpersonal and communication skills.

• Pragmatic and flexible approach is essential, demonstrates a professional approach and has a proactive attitude with the ability to sustain high levels of performance.

• Demonstrates high levels of enthusiasm and has a positive outlook.

• A team-player with the ability to self-motivate, use own initiative and work independently.

• Excellent planning skills with the ability to effectively prioritise their workload to meet agreed deadlines, sometimes under pressure.

Special Features:

• This role may require occasional travel to Vendors, Suppliers and Contractors.

• There may be the need on occasions to work additional hours to suit Project requirements