Corporate Receptionist - Front of House Administrator - Financial Services

My financial services client requires a Front of House Administrator to join them on a permanent basis, in their brand news offices in Mayfair.

The ideal person will join a highly energetic team and be responsible for maintaining global operational standards with a professional demeanor. In addition to excellent communication skills, the ideal candidate will demonstrate an ability to roll up their sleeves and perform any and all responsibilities needed to ensure success. The successful candidate will be comfortable interacting with all levels of employees throughout the organization in a fast-paced environment.

Essential Job Functions

• Manage conference room calendars and guest space assignments via internal scheduling system and register guests with building reception.
• Hospitably greet guests by offering refreshments, hanging up jackets or storing items and escorting them to their assigned meeting locations.
• Maintain the appearance of common areas such as reception, conference rooms, tea points and copy rooms.
• Order, prepare, and clean up beverage set ups and catering for client and weekly staff meetings.
• Order and stock multiple tea-points and copy rooms with food, beverage, and supplies respectively.
• Work in coordination with U.S based Office Services team to maintain corporate standards for ordering catering, food, beverage, and supplies.
• Inspect & verify appliances, furniture, lighting etc. weekly and coordinate with U.S based Premises team to schedule and perform necessary troubleshooting or repairs.
• Act as local point of contact in coordination with the U.S. Premises team for technicians as dispatched for all repairs- specifically HVAC controls, Life Safety and Emergency repairs
• Verify monthly seating plans with U.S. Premises to confirm validity.
• Undergo annual ERT training via U.S Premises and maintain evacuation procedures for London office.
• Monitor and record vendor visits, specifically cleaning and confirming applicable services are being performed.
• Strong customer service skills a must
• Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.
• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients.
• Good interpersonal, organizational, communication and problem-solving skills are required
• Must be hands-on and be willing to roll up their sleeves to perform any and all responsibilities needed to ensure success

Preferred Qualifications

• Strong customer service skills a must
• Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.
• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients.
• Good interpersonal, organizational, communication and problem-solving skills are required
• Must be hands-on and be willing to roll up their sleeves to perform any and all responsibilities needed to ensure success