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Date Added: Sun 30/05/2021

Speaker Bureau Administrator

Friendswood, TX, US
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Job Type: Permanent, FullTime

Job Description

Speaker Bureau Administrator

Castle Biosciences Inc. is growing and we are looking to hire a full-time Speaker Bureau Administrator with a preferred start date of as soon as possible. This logistical administrative and stakeholder coordination position earns a competitive base pay plus an annual achievable bonus as well as company stock options and restricted stock units (RSUs). We also offer exceptional benefits, including medical, dental, vision, an employer match of 100% on 6% of the employee contribution in a retirement plan, 10 paid holidays including Good Friday, day after Thanksgiving and Christmas Eve, 17 days of paid time off (PTO) earned incrementally after each payroll (no "use it or lose it" policy), and an annual performance review with the possibility of a raise commensurate with market and performance indicators. Our employee turnover is less than 5%. You don't find a work culture like ours every day. We are filled with a team of colleagues that love working at Castle! If this sounds like the right opportunity in the essential biotech field for you, consider applying today!


Founded in 2008, we develop and commercialize diagnostic and prognostic tests for dermatologic cancers. Our tests provide clinically actionable, tumor-specific genomic information to enable more accurate treatment plan decisions. We believe that the traditional approach to developing a treatment plan for dermatologic cancers, using clinical and pathology factors alone, is inadequate and can be improved by incorporating personalized genomic information. We also have active research and development programs for other dermatologic diseases with a high clinical need.

The work of our employees directly influences our reputation. We are glad that our employees chose to join us, and work to ensure that they find their work to be both challenging and rewarding. We behave with integrity and treat our colleagues with respect and kindness. Our culture fosters an environment of transparency and teamwork. We prioritize and encourage internal growth and professional development.

** No third-party recruiters, please


As a Speaker Bureau Administrator, you are the face of our company and will nurture relationships with both speakers and internal stakeholders. This is a developing department within the organization. A key function of the position is to manage the day to day business, but also continue to evolve current processes that are in place and implement necessary changes when appropriate. Working in the Marketing Department and with incredibly passionate colleagues, you will manage speaker relationships, track speaker participation at ad boards, peer-to-peer programs, product theaters, video production and special company projects. You will assist in onboarding new speakers by establishing honoraria and completing contracts per current company standards.

Coordinate with Medical Affairs to ensure that new speakers are scheduled for training on relevant subject matter areas and confirm completion of training before scheduling for any engagements. Demonstrate the ability to coordinate multiple programs simultaneously and understand deadlines and hold colleagues accountable for providing necessary data. From time to time provide assistance with other department needs such as documentation for advisory board attendees (contracts, CVs, and W-9s), invitation processing (faxes and US mail) and any other activities as assigned. Your organizational and time management skills are impeccable. You will work in either the Friendswood, TX or Phoenix, AZ office but will consider a remote opportunity for the right person. This position is rewarding because, with every interaction you have, you are helping to improve the health outcomes for patients with dermatologic cancers!


  • Minimum 3 - 5 years of Speakers Bureau management experience in a healthcare environment, or equivalent work within a medical department/marketing department and the ability to handle contracts.
  • Bachelor's degree, or Associate degree with 4+ additional years of relevant work experience
  • Strong time management skills, being able to prioritize and divide time amongst several tasks
  • Possess professional phone voice, phone etiquette, and interpersonal skills
  • Advanced knowledge of Microsoft applications
  • Familiarity with Adobe or Foxit, DocuSign,, Cvent, and email campaign tools preferred
  • Ability to quickly learn new applications
  • Previous demonstration of effective, solution-oriented problem-solving skills
  • Accountable for deadlines with the ability to manage in stress in a professional manner
  • Ability to work during occasional weekends and evenings with advanced notice
  • Available via cell phone / email for after-hours support of weekday programs and weekend advisory board meetings
  • Occasional (up to 5%) travel may be needed to attend programs or internal company meetings

Are you highly motivated with excellent communication and interpersonal skills? Do you have a positive attitude, and enjoy being a team player while also working independently and prioritizing your daily tasks? Are you an adaptable and flexible individual who finds change exciting and challenging? Are you organized and able to effectively multitask to get the job done in a timely manner? If so, you might just be perfect for this Speaker Bureau Administrator position!


This full-time biotech job typically works Monday - Friday, and hours vary slightly between 8:00 AM to 5:00 PM and will include some nights and weekends at either our home office in Friendswood, TX, or our location in Phoenix, AZ.


We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you would be right for this logistics administrative and stakeholder coordination job at our Friendswood Corporate location or Phoenix location, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

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