Global engineering company has an exciting opportunity for project assistant/office manager, this is an ongoing role requiring an immediate start!
A hands on exciting with a very varied remit supporting in a project administration capacity and managing the office on a day-to-day basis.
Arrange, register and manage electronic and hard copies of all incoming and
outgoing correspondence and all key project documents (the Project Library);
Prepare, register and manage electronic and hard copies of all Company Secretarial
documents, including board minutes and statutory documents;
Take minutes of Board meetings and other project meetings where required;
Assist team members with drafting of letters and preparation of reports as required;
Manage Company internal document and information Sharepoint sites and assist with
queries from team members;
Ensure full compliance with all office statutory fire and health & statutory requirements;
Receive any incoming telephone calls, respond directly on routine matters or direct
elsewhere where appropriate;
Arrange and manage meetings and attendee invitations;
Manage office supplies, including stationery and kitchen supplies;
Manage office service contracts, including IT, mobile phones, printing, postage, shredding
and kitchen appliances;
The ideal candidate will be an excellent communicator and ideally have managed a small office.
Working with and contributing to a small project or construction team;
Excellent IT skills and ideally experience of operating and developing a document management system (preferably Microsoft Sharepoint).
Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.