Manages, maintains, evaluates the facility’s labor management process according to the company’s labor management policy, center pay practices and any collective bargaining agreements to optimize clinical, financial, and human resources operating results.
Controls Nursing Department Labor Spend using Scheduling and Timekeeping software to: Minimize avoidable premium pay (overtime and agency) through effective scheduling strategies; Ensure Nursing Hour Per Patient Day (HPPD) is at the appropriate budgeted level and volume-adjusted schedule changes are made while balancing optimal utilization of employees with consistent quality care and labor spend; Ensure Nursing Salary Expense is at the appropriate budgeted level by evaluating potential overages daily, weekly and prior to payroll distribution to minimize overpayment of premium pay through effective timekeeping and payroll strategies; Lead the facility’s labor management team by proactively managing the centers labor management performance against Key Performance Indicators. Takes initiative to call upon necessary resources to address root cause issues; Serves as primary Center contact for all Center Department Heads and Supervisors in Labor Management Policy, Process and Supporting Technology.
Carries out all duties in accord with the facility mission and philosophy.
Demonstrates knowledge of and respect for the rights, dignity and individuality of each resident in all interactions.
Manages the labor management process in the center based on established daily, weekly, bi-weekly, monthly routines to ensure employee and customer satisfaction.
Maintains center coverage at all times. Reviews and tracks requests for time off. Coordinates scheduling changes with management.
Serves as liaison with Staff with respect to work schedules. Negotiates schedules balancing centers staffing needs, employee schedule preferences, and financial performance.
Personally responds to emergency situations and call-offs to ensure center coverage. When not available to respond, ensures all Unit Managers are briefed daily on the call-off protocol to ensure adequate response and coverage.
Reconciles Nursing timecard daily and approves timecards by payroll cut-off for payroll and/or invoice processing. Makes necessary corrections.
Conducts proactive daily, weekly, prior to payroll distribution reviews to minimize salary expense overage. Understands facility pay practices and ensures appropriate utilization. Reviews timecards daily to ensure proper authorization of time adjustments and overtime. Reviews and resolves payroll report exceptions prior to payroll distribution.
Maintains confidentiality with respect to all employee information including but not limited to schedule preferences, rates, and payroll.
Schedules and coordinates on call staff to meet emergency staffing needs.
Assists in the human resources function including processing of benefit time.
Work Experience: Experience with scheduling and pay practices in 24/7 union/non-union environment preferred
previous work experience preferably healthcare or LTC with proven track record in similar position, scheduling or payroll.
At MIMA , we provide you with the tools and support you need to grow your career in healthcare. We are committed to hiring the best team to serve our residents, while providing an environment that offers challenging, stimulating and financially rewarding opportunities. Competitive salary & benefits, EOE
Role: Nursing Scheduling Manager
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