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Date Added: Wed 03/11/2021

Admin Support

Erith, UK
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Job Type: Permanent, FullTime

Salary: £15.00/hour

Our client is looking for an experienced administrator to provide support to an ongoing project within the Engineering team. This is a temporary role for 6 month initially.

Main Responsibilities:

* Report, monitor accounting and financial performance of assigned project, and prepare monthly project and corporate management progress reports including actual and forecast expenditures, variance analysis and estimate to complete with Project Management

* Work with Project Engineers to set up the proper budget codes and KPI codes to be used for the allocation of costs for each AFE and Child AFE for analysis of project during and after completion

* Review the proper coding of Purchase Orders, regarding budget codes, KPI codes, GL account coding, AFE coding and others as identified

* Maintain all plant accounting documents, financial reporting, and analysis

* Verify contractor and vendor invoices for payment per contract specifications

* Handle any country specific needs like managing contract hedge payments, financial reporting requirements, etc.

* Conduct monthly reconciliations on PO/Receipt/Invoice/Payment, resolve discrepancies on invoices or reports (CIP etc)

* Actively participate with all stakeholders in making recommendations for process and system improvements relating to project management

* Interface with contractors and Insurance Department in dealing with insurance issues as they may arise

* Coordinate the urgent payments and PO process, follow up on PO closure

* Assist project engineers in monitoring and analysing project cost versus budget, ensure the budget overview by collecting monthly estimates on committed costs

* Control the project running following company compliance, AFE, scope change, and other relevant policies

* Coordinate the AFE closing and CIP capitalization after the completion of construction, assist Project Engineers with the asset clarification for capitalization process

* Coordinate the invoicing/balance confirmation of non-PO expenses, assist in T&E compensation and booking of the project team

* Ensures adequate financial controls are operating to safeguard company assets and ensure accurate GAAP compliant financial statements

* Participate in project meetings and work with project engineers regarding financial issues, project cost estimates, and related issues

* Serve as a liaison between project team and Property Accounting, Operations, Accounting, Tax, IT, A/P and insurance departments

* Track and follow-up on unpaid bills with Accounts Payable and resolve discrepancies

* Prepare monthly accounting accruals and quarterly purchase obligations reporting

* Maintain all project accounting documents, financial reporting, and analyses for construction activities.

* Coordinate intercompany transactions +/ or invoices between ADM subsidiaries

* Work directly with internal or external auditors to coordinate project financial reviews or audits

* Assist in the ongoing development of a "Lessons Learned" document throughout the project

Skills: (Languages, computer skills etc.)

* Fluent in English and local language depending on location of project.

* Knowledge of IBM, VAX, Maximo, Wave, SAP and SpheraCloud required

* Knowledge of accounting systems used at project site required

* Knowledge of Microsoft Project, Primavera and SharePoint beneficial

* Proficient in the use of Microsoft Office

* Excellent interpersonal communication skills

* Knowledge of cost engineering

Additional Qualifications: (University degree, diplomas, specialisation in…, work/job experiences, etc.)

* Bachelor or Master degree in Accounting or in a technical field, preferably in combination with project management and/or cost engineering
* PMI certification (Preferred)
* Experience with high complexity projects as well as to work with EPCM companies
* Execution of multi-year projects experience
* Expert knowledge on the ADM AFE Policy and CAPEX SharePoint

Key Performance Indicators (KPIs): (Measurable value used to evaluate success in reaching targets)

* Project is successfully accounted for, capitalized, and closed within project controls requirements.

* Deliver project within scope, budget, and quality at nameplate capacity while meeting safety goals.

* Monthly project reporting when required

*Cross-Functional Interaction: (Explanation of any necessary partnering with the business, HR, logistics, etc.)

* Work together with the project manager and his team on project needs, as well as with the accounting team on project budget and expenditure.

* Partner with the contractor/engineering and supplier companies to manage expectations of the contracts and invoicing to manage the in budget delivery of the project implementation and completion.

Acorn Recruitment Ltd is acting as an Employment Business in relation to this vacancy
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