Sales Administration, Stores & Despatch Coordinator

Location: Sowton Industrial Estate, Exeter
Hours: Monday-Friday, 08:30-16:30
Salary: £27,000 - £35,000 (Experience dependent)
Contract: Full-time, permanent

Join a Small, Skilled Team Making a Big Impact

Recruitment Solutions are working with a long‑established rubber fabrication business specialising in the manufacture of high‑performance rubber products for harsh industrial environments. With a team of six dedicated people, they pride themselves on quality, reliability, and excellent customer service. They are now looking for a highly organised and proactive Sales Administration, Stores & Despatch Coordinator to join the friendly team.

This is a varied, hands‑on role at the heart of operations ideal for someone who enjoys structure, responsibility, and working across multiple functions.

What You'll Be Doing

Sales Administration

* Preparing quotations for stock items

* Handling customer orders via phone, email, and occasional walk‑ins

* Processing orders using Sage and sending order acknowledgements

* Liaising with production and purchasing for bespoke or out‑of‑stock items

* Monitoring outstanding orders and preparing despatch documentation

Stores Management

* Keeping the stores area clean, tidy, and well organised

* Maintaining accurate stock levels on Sage

* Setting up and managing minimum stock level systems

* Working with production and purchasing to ensure stock availability

* Conducting quarterly stock takes for financial reporting

* Carrying out interim stock checks for day‑to‑day management

Despatch

* Picking and packing orders efficiently and accurately

* Preparing all necessary paperwork and labelling

* Ensuring urgent spares orders are despatched same day where required

Transport & Export

* Booking UK and overseas shipments

* Liaising with freight companies for import/export movements

* Preparing export documentation (full training provided)

* Recording product information for commercial invoices and compliance

What they are Looking For

* Highly organised, structured, and reliable

* Able to work independently after training

* Confident communicating with management, office staff, and production

* Comfortable juggling varied tasks across admin, stores, and despatch

* Experience with Sage (advantageous but not essential)

* A positive, proactive approach and strong attention to detail

What is on Offer

* 28 days paid holiday (including bank holidays)

* 3 days reserved for Christmas/New Year shutdown

* Generous sickness entitlement:

* 3 months full pay + 3 months half pay from day one of incapacity

* A stable, friendly working environment in a small, supportive team

* Full training in all aspects of the role, including export documentation

How to Apply

If you're someone who enjoys variety, takes pride in accuracy, and thrives in a well‑structured environment, we'd love to hear from you.

Please send your CV and a brief covering message online or contact Dave Smith at Recruitment Solutions in Exeter