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DATE ADDED: Sat 25/04/2020

Executive Assistant

London, UK


JOB TYPE: Permanent, FullTime

Executive Assistant

West End

12 Month FTC

£45,000 – £50,000

I have a fantastic opportunity for a switched-on, experienced Executive Assistant to provide direct support to the COO, Senior Business Manager and three others in a prestigious global investment management company. My client is seeking a self-motivated EA, who thrives under pressure, is able to multi-task and is highly professional with a good level of emotional intelligence. The EA role is a 12 month secondment cover, expected to start early August 2020. Hours 8:30-5:30pm or 9-6pm.


· Extensive diary management for the COO and direct report as required.

· Liaising with internal and external parties to arrange meetings and manage any clashes

· Booking meeting rooms globally, to facilitate for video and audio conference requests

· Arranging high-volume multi-stop international travel

· Expense management

· Diligent coverage of telephone lines, with a professional telephone manner

· Understanding visa processes and ensuring all travelers have the necessary visas in place

· Working with technology and facilities when onboarding new hires

· Scheduling orientation meetings

· Cover for administration across the business when absences occur

· Governance coordination and preparation of documents and materials for board meetings

· Collating mechanical memos

· Organising documents for audit and regulatory queries

· Updates to documents including minutes and Board reports

· Assist with reconciliation and filing of corporate documents

· Adhoc project coordination


Previous EA experience working at board level
Previous experience working in a corporate global company
Strong communication and interpersonal skills at all levels of an organisation
Ability to effectively manage a heavy fast paced workload
Good professional judgment and emotional intelligence
Thrives under pressure
Detail orientated with the ability to work quickly and accurately
A European language is desirable
Previous experience within financial services essential

If you are interested in the above role, please apply ASAP.