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DATE ADDED: Thu 13/06/2019

Commercial Administrator

Livingston, UK

JOB TYPE: Contract, Temporary

Within the UK, ISS provides high quality facility services designed to maintain the fabric and appearance of buildings. ISS provides facilities management; cleaning hygiene services; maintenance and building services; catering; security; landscaping and a wide range of other tailor-made services for customers throughout the Public, Private and specialist sectors.

The Commercial Support role will see you work within a taskforce works to appropriately close Aged-GRNI (Open Purchase Orders) including the processing of Purchase Invoices and resolution all Queries.

Key Result Areas:

The main characteristics of accountability are:

Working independently but co-ordinated and reporting to the Team Leader; by Phone or Email undertake all chasing of O/S Purchase Invoices vs. Open PO Lines to remove all backlog - by either verifying/evidencing GRNI Surplus, gaining Credits against Purchase Invoices, resolving Purchase Invoice Queries and/or Processing Purchase Invoices with appropriate checks.

It is desirable for you to have: -

* Experience in managing/working/operating in high-volume workflow environments

* Experience in undertaking Value for Money checks including Technical Appraisals of Works undertaken by Subcontractors and taking an evidence-based approach to Costs.

* Experience in insuring the correct adoption of Agreed Rates as set by Supply Chain. Various Rates that can change relative to Trade, Client, Work Type etc.

* A developed understanding of the minimum need for the business to meet the relative Client Requirements covering Substantiation and Client System requirements to help guarantee/maximise the onward recovery of any associated Value.

* Through Qualification or Work Experience, knowledge of the Construction Industry and, particularly, FM and/or Small Works Type Projects.

* Proven ability to raise Invoice/Application for Payment queries after interrogation in a timeous and correct manner to avoid any Commercial/Financial risk to the business.

Operating Environment, Framework Boundaries:

Commercial Support role - Supplier and Subcontractor Facing.

Adhering to ISS policies and instruction from the Finance Commercial Director

Communications and Working Relationships:

Daily contact with Operational/Account Teams and other stakeholders to establish progress.

Regular contact with the Head of Commercial Estimating to update with any issues/progress.

Close regular contact with Key Stakeholders to build collaborative relationships

Problem Solving Complexity:

The ability to provide operational and strategic leadership and guidance. Provide contractual / risk leadership and advice and sensitively grow contract scope where possible.

Decision Making Authority Responsibility:

This job works within broad ISS quality, finance, commercial, HR and Operational procedures and practices that have clear precedents with operational guidance being readily available.

Knowledge, Skills Experience:


* To have in excess of 3 years Commercial/Finance type experience.


* Detail oriented and deadline driven

* Excellent knowledge and experience of technical services estimating

* Excellent knowledge of Microsoft Office

* An understanding of accounting and financial concepts

* Strong conceptual and analytical skills

* Must be flexible, adaptable and proactive

* Ability to manage priorities and projects

* Ability to manage client expectations and deliver customer-focused solutions

* Ability to appropriately prioritise and plan complex work for self and a small team in a rapidly changing environment

* Excellent communication and problem-solving skills
Role: Commercial Administrator
Job Type: Contract, Temporary
Location: Livingston, West Lothian,

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