Administrator

• Job Type: Temp to Perm
• Location: Hitchin
• Office Based: Monday – Friday, 9:00am – 5:00pm
• Salary: £12.82 - £14.35 per hour
• Start Date: ASAP

My client, specialising in the construction and engineering, is actively seeking a proactive and detail-oriented Administrator to join their growing team. This role involves a wide range of administrative tasks, from handling phone calls and managing post to overseeing equipment bookings and maintaining financial records. The ideal candidate will be a self-starter with strong multitasking abilities and a good grasp of numeracy and Excel.

Day-to-day of the role:

• Handle general administration duties including answering incoming calls and sorting all incoming post.
• Manage the booking of hire equipment across all sites, including mechanical, electrical, and powered access plants.
• Coordinate delivery slots and liaise with site managers.
• Maintain communication with external couriers and hauliers for equipment deliveries.
• Maintain the IT asset registers and produce invoices and statements for clients.
• Perform invoice reconciliation and bank statement reconciliation from credit cards.
• Provide basic reception cover, including meeting and greeting visitors.
• Assist the purchasing manager with ordering materials for sites and factories.
• Manage data entry for invoices and timesheets related to individual projects.
• Oversee photocopier usage, maintain ink levels, and resolve related issues.
• Keep records of insurance certificates and ensure subcontractors' insurances are valid.
• Input data into Excel, create basic formulas, and perform reconciliations.
• Encouraged to develop the role and make it your own.

Required Skills & Qualifications:

• Strong multitasking ability and attention to detail.
• Self-starter with the ability to record notes for training and maintain accuracy in all tasks.
• Good understanding of numeracy, costings, and invoicing.
• Proficiency in Excel, including creating basic formulas, tables, and performing reconciliations.
• Experience in data entry.
• Knowledge of Sage is preferred but not essential as training will be provided.

Benefits:

• Free parking.
• Training and development opportunities, including Sage software training.
• Opportunity for the role to go permanent.