My client is seeking a Accounts Payable Administrator to join their thriving business.

This role will include receiving and processing invoices , managing vendor relationships , ensuring timely payments , and supporting month end close . The ideal candidate will have strong organisational skills , attention to detail and have the ability to work efficiently in a fast paced environment. SAP experience would also be desirable. You will report directly to the Financial Controller based at Hailsham.

Duties and Responsibilities

Invoice Processing:- Receive , triage, process , verify invoices from Vendors within 24 hours of receipt. Ensure invoices are sent for approval or vouched if tied to a Purchase Order.

Purchase Order and Payment Discrepancies:-Resolve any discrepancies related to purchase orders ,contracts,invoices or payments

Expense Allocation:- Charge expenses to proper accounts and cost centres , ensuring accurate allocation within in accordance with company policy

Payment Processing:- Process vendor payments in alignment with company objectives. Submit payment proposals for authorisation prior to payment runs.

Vendor Account Management: Maintain accurate vendor master files

GRNI Report Monitoring:- Regularly monitor, analyse , and perform housekeeping of the Goods Receipt Not invoiced (GRNI) report to ensure timely and accurate accounting of open purchase orders and related goods receipts.

Payment tracking:- Ensure invoices linked to automatic/ACH payments are vouched in AP with payment posting completed in SAP.

Vendor communication:- Respond to and communicate with vendors chasing payment in a timely and professional manner to address any concerns or queries

Internal Communication:- Respond promptly to any internal AP-related questions or requests from other departments

Month-End Close Support:- Support month end close by ensuring all non-PO invoices are processed and authorised by the end of day 2 of the following month, facilitating timely accrual preparations for any unprocessed expenses.

Process Improvement: Work towards identifying and implementing improvements to minimise reliance on cheques (US) including working toward a "no checks" payment model.

Required Skills/Abilities

Proven experience in a similar Accounts Payable Role , minimum of 3 years

Strong computer skills, including proficiency in accounting software (SAP preferred) and Microsoft Office Suite (Excel)

Excellent verbal and written communication skills with the ability to interact professionally with both internal teams and external vendors

Ability to work independently , prioritise tasks and manage multiple responsibilities in a fast paced environment.

Strong organisational skills , attention to detail and ability to handle high volumes of invoices and transactions

Ability to anticipate work needs and pro actively address any issues that may arise.

A self starter who takes ownership of tasks , demonstrates a commitment to the role and is eager to improve processes

High level of confidentiality and discretion in handling sensitive financial data.

Ability to work harmoniously with others as part of a team achieve common goals.

We endeavour to reply to all applications, however, if you haven`t heard from us within 7 days, you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by Grafters Recruitment Consultants / Grafters Accountancy Personnel