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DATE ADDED: Wed 20/11/2019

Secretary 1

Syracuse, NY, US


JOB TYPE: Permanent, FullTime

Secretary 1

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Job no: 60354

Department: Clinical Campus

Employer: State of New York

Payroll Title: Secretary 1, SG011

Bargaining Unit: CSEA - ASU (Administrative Services Unit)

Salary: $41,130

Work type: Full-time

Location: Other

Categories: Administrative, Secretarial & Clerical

Job Summary:

Note: Position located in Binghamton, NY

Perform Secretary 1 tasks in support of Academic Affairs and Student Affairs. Initiate cyclical activities without prompting, assuring that critical deadlines are met. Interact with students, referring them to higher-level guidance as appropriate. This is a pivotal position and the incumbent must perform the duties with a great deal of independence, self-motivation, discretion, and foresight. A proven, high level of computer literacy is important.

General Support: Cover phones. Provide support for meetings, video conferences, faculty, staff, and student events and other functions.

Academic Affairs Support:

Serve as Clerkship Administrator for assigned clerkship(s), coordinating and managing all administrative activities of the clerkship, including but not limited to: Create clerkship schedules. Schedule lectures. Communicate with clerkship faculty. Distribute syllabus and course objectives. Schedule standardized patient exams (SPE) with SPE coordinator. Maintain assignments and course materials on Blackboard. Assist with clerkship orientation. Monitor student completion of clerkship requirement and enter data into Blackboard. Set up, assist with and monitor student logging and faculty evaluations in MedHub. Proctor exams. Download and distribute exam results. Attend clerkship related meetings.

Execute activities directed by the Associate Dean for Academic Affairs including but not limited to: Generate faculty activity reports. Report student progress in completing clerkship requirements. Share feedback from students and faculty about the clerkship. Implement clerkship changes as directed.

Provide administrative support to the Binghamton Campus Research Committee. Coordinate the annual Binghamton Biomedical Research Conference.

Student Affairs Activities Support:

Support activities initiated by Student Affairs, including securing date and venue, sending invitations, managing RSVPs, arranging for catering, preparing materials, and staffing the event. Support activities initiated by the class officers. Assist with MS3 orientation. Coordinate the annual Student Clinician Ceremony, including sending invitations, arranging for catering, printing program and staffing the event. Coordinate the annual Career Advisory Dinner working with the Upstate Alumni Foundation. Assist with MS1/MS2 activities, including introductory meetings and apartment crawl. Assist Medical Director of Student Health with tracking annual student influenza vaccinations. Maintain email lists of MS1 - MS4 classes for communication.

Minimum Qualifications:

New York State Department of Civil Service Eligible List or eligible for transfer.

Preferred Qualifications:

Working knowledge of and ability to use word processing, spreadsheet, and database software.

Work Days:

Monday - Friday, Days (work hours to be determined)

Schedule based on a 37.5 hour work week.

Message to Applicants:

Position Status: Permanent

NOTE: This position is based at the Clinical Campus in Binghamton, NY.

Recruitment Office:
Human Resources

Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at #removed#

We are an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability.

Advertised: Jun 07 2019 Eastern Daylight Time

Applications close: