Job Summary

We're looking for an enthusiastic and collaborative events coordinator and administrator to oversee the year-round program of events throughout the site. This job is suitable for someone who enjoys high levels of detail and organisation, and who can keep on top of a busy and varied schedule of events across the site. A keen eye for detail and an ability to build and maintain relationships with the customers, colleagues and other stakeholders is crucial to succeeding in this role.

Responsibilities:

* Liaise with internal and external teams to manage all event preparations and operations (e.g. venue booking/hire, send invitations, draft programme, running events etc.) and to ensure events accomplish successfully with business goals;

* Communicate with external guests to ensure the details of talks, travel and reimbursement;

* Organise office events e.g., coffee break, summer party, Christmas party etc;

* Manage site operations and day-to-day functions to ensure the office site runs smoothly, efficiently and compliance to company polices;

* Providing administrative support to staff and management including handling correspondence, scheduling meetings etc;

* Maintaining inventory of office supplies, placing orders and arrange for payments;

* Other businesses: Handle ad hoc requests and urgent cases to support business teams.

Requirements:

* Well-organized with multi-tasking skills

* Ability to communicate effectively and solve problems

* Strong interpersonal and communication skills

* Good working knowledge in MS Office

* Proficient in speaking and written in English and Mandarin is essential