An exciting and exclusive opportunity has become available with a newly established, London based, Single-Family Office who are looking for an experienced Senior Executive/Personal Assistant to join their team.

This role will be supporting and representing an UHNW Family and requires a highly organized, proactive professional who can anticipate needs, manage complex logistics, and ensure seamless day-to-day operations across personal, household, business and travel activities.

Key Responsibilities

• Comprehensive Support: Provide direct assistance to the Principals, acting as their primary point of contact and representative in day-to-day matters.
• Travel Coordination: Arrange complex travel itineraries including commercial and private flights, hotel accommodations, ground transportation, and yacht scheduling.
• Schedule Management: Maintain and update the Principals’ calendars, ensuring all appointments, meetings, and events are accurately scheduled and communicated in a timely manner.
• Event Planning: Support the planning, coordination, and execution of social and private events, managing guest lists, logistics, and vendor relations.
• Errands & Personal Shopping: Run errands, establish and maintain relationships with boutiques and service providers, manage orders, deliveries, and returns.
• Medical Coordination: Schedule and manage all medical appointments, prescriptions, insurance claims, and related documentation for the Family.
• Records & Administration: Establish and maintain organized digital and physical filing systems for the Family’s personal information, properties, and household operations.
• Household Operations: Act as the point person for creating and updating house manuals, procedures, maintenance schedules, and cost tracking.
• Staff & Vendor Liaison: Coordinate with household staff, vendors, and the Family Office to ensure smooth operations and communication.
• Project Management: Collaborate with the Operations Director and assist with special projects and initiatives as assigned by the Principals.
• Inventory Oversight: Assist with inventory management across residences and storage facilities.
• Confidentiality: Handle sensitive and confidential information with absolute discretion and professionalism.

Requirements

• Considerable experience providing high-level administrative or personal support to ultra-high-net-worth individuals.
• Polite, poised, and personable demeanour with exceptional interpersonal and communication skills.
• Demonstrated integrity, confidentiality, and trustworthiness always.
• Action-oriented, composed, and committed to the highest standard of performance and presentation.
• Anticipates needs, identifies opportunities, and proposes effective solutions.
• Exceptional accuracy and organization in all tasks.
• Comfortable handling both executive and practical responsibilities.
• Ability to manage competing priorities and adapt to changing schedules.
• Collaborative and adaptable within a small, high-performing team environment.

Remuneration will be commensurate with the duties and demands of the role and the experience of the candidate.

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