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Date Added: Tue 26/07/2022

Commercial Business Officer

Haringey, UK
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Company: TWENTY2 RECRUITMENT

Job Type: Permanent, FullTime

Salary: £41000 - £46000/annum

Post Commercial Business Officer

Service Area Environment & Neighbourhoods/Strategic Procurement

Reports to Commercial Business Partner

Must have experience within council Construction, new builds and rework

Role Purpose

1. To actively promote the London Construction Programme (LCP) to all stakeholders and represent the LCP at events.

2. To provide quality brokerage services for all types of Procurements for LCP Members, regardless of value or complexity.

3. To be proactive in the delivery of the LCP Marketing Strategy and support the growth of the

LCP across all sectors.

4. To manage DPS implementations in accordance with Best Practise project management standards to maximise and maintain the efficiency of the procurement process, ensure best value outcomes and deliver projects on time and within agreed budgets.

5. To manage the liaison with business units and clients to understand their specific service needs and to ensure that all projects contribute to the delivery of Councils objectives and support the strategic aims of the Council.

6. To be responsible for the supplier engagement and customer journey throughout the implementation process, executing supplier engagement strategies that suit a range of different markets to provide a diverse and vibrant supply base that can meet the needs of our clients throughout the life of the DPS.

7. To deliver category enhancements to DPS categories which support the development of the market post go live to keep the DPS current and in line with corporate initiatives and Council strategies.

8. To provide first line support to all stakeholders (including technology platforms under the control of the LCP/DPS function).

9. To ensure all DPS implementations and brokerage activity is fully compliant with EU

procurement legislation and Councils Contract Standing Orders.

10. To deputise for the Commercial Business Partner as and when required.

Main Responsibilities

1. To be able to manage a DPS implementation with supervision, including but not limited to:

• Establish and maintain a project plan

• Scoping the 'as is' and 'to be' model

• Establish financial baselines to enable post go-live saving's to be monitored.

• Preparation of all procurement related documentation

• Preparation and maintenance of standard project documentation, including but not limited to:

o Project initiation brief

o Risk and issue register

o Project highlight reports

o Financial monitoring of project expenditure

o Development of technical specifications

o Project closure reports

o Lessons learned reports

• Supplier engagement activity

• System configuration to ensure solution meets the agreed specification

System testing including unit testing through to full end to end integration testing for all user groups.

. To manage the interface between the client and legal services and to ensure legal documentation is delivered in accordance with project timelines.

3. Provide regulatory, legal and corporate governance advice related to the procurement process, contract and specification development pre and post DPS implementation.

4. To be responsible for maintaining the necessary procurement expertise in relation to DPS so as to share within the Strategic Procurement team to inform Procurement strategies.

5. To provide a brokerage service to LCP Members for their procurements, including but not limited to:

• Advising on how to structure procurement documents to ensure they align with the DPS

structure

• Attend and represent LCP at project/stakeholder group meetings where required

• Provide supplier engagement and supplier onboarding support

• Create requirement on the DPS

• Coordinate clarification process

• Distribute documentation for evaluation

• Award Service Agreement, Create Milestones and allocate Project Managers

6. To coordinate all Pre-Market Engagement Events and broker Expressions of Interest for

Procurements going through the LCP MW19 Framework.

7. To engage with and manage key stakeholders for all aspects of this role, ensuring that stakeholders are represented and engaged at the right time and throughout the duration of the project.

8. Produce highlight reports identifying risks and risk mitigation plans in preparation for DPS Implementations, DPS Enhancements and high risk, high value procurements, brokered on behalf of LCP Members.

9. Attend all project meetings, including board meetings as required to support key decisions to keep projects on track.

10. To oversee the delivery of the supplier engagement and briefing sessions, present to the market on Procurement elements of the event and work with all stakeholders to manage risk to supplier engagement strategies

11. To draft and coordinate all communication to suppliers to maintain consistent messaging to the supply chain.

12. To find innovative ways to attract and engage suppliers to attend supplier engagement sessions to learn about DPS initiatives.

13. To provide support and training across all LCP and DPS platforms using a variety of methods dependent on the audience.

14. To provide support to Clients on their Accreditation and Enrolment criteria to ensure

all criteria is compliant with Public Contract Regulations and is ready prior to

Establishment of the DPS.

15. Provide market and industry related content to feed into the LCP Newsletter, Marketing Material, LCP Website and other types of media to promote the LCP and DPS Programme.

16. Maintain and analyse data, and produce reports to keep clients updated on progress against defined strategic aims and objectives of their procurements

17. Act on behalf of Clients in the first instance to mediate disputes between Council and Third- Party Platform provider.

18. To continuously strive to make improvements and recommend developments for the LCP and DPS Platforms, including platform testing prior to release of new developments into the Live environment.

19. To attend or chair where appropriate contractor performance review meetings and develop improvement plans with contractors underperforming and failing to meet Framework KPI's

20. To represent the LCP and the Council at meetings with contractors, consultants and other Local Authorities.

21. To generate and actively follow up all leads from the first contract through to signed access agreements.

22. Develop and maintain good relationships with Members to ensure existing Members are actively using the LCP Products.

Generic Responsibilities

1. Understanding, knowledge and ability to follow guidelines that ensures compliance with Health and Safety at Work, Data Protection and other statutory requirements.

2. Understanding and commitment to promoting and implementing the Council's Equal

Opportunities policies.

3. Knowledge and experience of using IT.

4. To undertake any other responsibilities aligned with the overall purpose and grade of the role.

Knowledge, Qualifications, Skills and Experience Essential or

Desirable

Skills and Experience

Able to lead on all aspects of a DPS Implementation process. Essential

Experience of managing DPS Implementation projects with a range of stakeholders to achieve optimal outcomes.

Essential

Practical and detailed knowledge of producing procurement documentation. Essential

Project management within a complex environment including liaison with a range of stakeholders.

Ability to analyse complex problems in a logical and systematic way and identify Best Value solutions based on a thorough understanding of the underlying issues and requirements.

Knowledge of the differences between DPS, Framework and Single Supplier contracts.

Essential

Knowledge of current EC Directives and other relevant local authority legislation Essential Technical Construction Procurement Knowledge Desirable Qualifications

Prince 2 Practitioner Qualification or equivalent Desirable

CIPS Qualification (Level 4 or above) or equivalent experience. Desirable

2. To undertake the change management processes to embed new practises into working processes, mitigating risk of challenge to the council.

3. To be able to manage DPS Implementations and enhancements with minimal supervision

4. To be able to broker procurements with medium complexities on behalf of LCP Members with limited support.

Progression to Scale PO6 will require the post holder to fulfil all the duties listed above and in addition be self-motivated, work with negligible supervision, and work to the following higher standards:

PO6

1. To be able to manage complex or multi borough implementations independently with minimal or no support.

2. To provide support to clients on all project matters, but specifically to act as the link between the client and the appointed DPS Platform provider with regard to matters such as legal and contract obligations, compliance with Haringey processes

7. To deliver category enhancements to DPS categories which support the development of the market post go live to keep the DPS current and in line with corporate initiatives and Council strategies.

8. To provide first line support to all stakeholders (including technology platforms under the control of the LCP/DPS function).

9. To ensure all DPS implementations and brokerage activity is fully compliant with EU

procurement legislation and Councils Contract Standing Orders.

10. To deputise for the Commercial Business Partner as and when required.

Main Responsibilities

1. To be able to manage a DPS implementation with supervision, including but not limited to:

• Establish and maintain a project plan

• Scoping the 'as is' and 'to be' model

• Establish financial baselines to enable post go-live saving's to be monitored.

• Preparation of all procurement related documentation

• Preparation and maintenance of standard project documentation, including but not limited to:

o Project initiation brief

o Risk and issue register

o Project highlight reports

o Financial monitoring of project expenditure

o Development of technical specifications

o Project closure reports

o Lessons learned reports

• Supplier engagement activity

• System configuration to ensure solution meets the agreed specification

• System testing including unit testing through to full end to end integration testing for all user groups.

2. To manage the interface between the client and legal services and to ensure legal documentation is delivered in accordance with project timelines.

3. Provide regulatory, legal and corporate governance advice related to the procurement process, contract and specification development pre and post DPS implementation.

4. To be responsible for maintaining the necessary procurement expertise in relation to DPS

so as to share within the Strategic Procurement team to inform Procurement strategies.

5. To provide a brokerage service to LCP Members for their procurements, including but not limited to:

• Advising on how to structure procurement documents to ensure they align with the DPS

structure

• Attend and represent LCP at project/stakeholder group meetings where required

• Provide supplier engagement and supplier onboarding support

• Create requirement on the DPS

• Coordinate clarification process

• Distribute documentation for evaluation

• Award Service Agreement, Create Milestones and allocate Project Managers

6. To coordinate all Pre-Market Engagement Events and broker Expressions of Interest for

Procurements going through the LCP MW19 Framework.

7. To engage with and manage key stakeholders for all aspects of this role, ensuring that stakeholders are represented and engaged at the right time and throughout the duration of the project.

8. Produce highlight reports identifying risks and risk mitigation plans in preparation for DPS Implementations, DPS Enhancements and high risk, high value procurements, brokered on behalf of LCP Members.

9. Attend all project meetings, including board meetings as required to support key decisions to keep projects on track.

10. To oversee the delivery of the supplier engagement and briefing sessions, present to the market on Procurement elements of the event and work with all stakeholders to manage risk to supplier engagement strategies

11. To draft and coordinate all communication to suppliers to maintain consistent messaging to the supply chain.

12. To find innovative ways to attract and engage suppliers to attend supplier engagement sessions to learn about DPS initiatives.

13. To provide support and training across all LCP and DPS platforms using a variety of methods dependent on the audience.

14. To provide support to Clients on their Accreditation and Enrolment criteria to ensure

all criteria is compliant with Public Contract Regulations and is ready prior to

Establishment of the DPS.

15. Provide market and industry related content to feed into the LCP Newsletter, Marketing Material, LCP Website and other types of media to promote the LCP and DPS Programme.

16. Maintain and analyse data, and produce reports to keep clients updated on progress against defined strategic aims and objectives of their procurements

17. Act on behalf of Clients in the first instance to mediate disputes between Council and Third- Party Platform provider.

18. To continuously strive to make improvements and recommend developments for the LCP and DPS Platforms, including platform testing prior to release of new developments into the Live environment.

19. To attend or chair where appropriate contractor performance review meetings and develop improvement plans with contractors underperforming and failing to meet Framework KPI's

20. To represent the LCP and the Council at meetings with contractors, consultants and other

Local Authorities.

21. To generate and actively follow up all leads from the first contract through to signed access agreements.

22. Develop and maintain good relationships with Members to ensure existing Members are actively using the LCP Products.

Generic Responsibilities

1. Understanding, knowledge and ability to follow guidelines that ensures compliance with Health and Safety at Work, Data Protection and other statutory requirements.

2. Understanding and commitment to promoting and implementing the Council's Equal

Opportunities policies.

3. Knowledge and experience of using IT.

4. To undertake any other responsibilities aligned with the overall purpose and grade of the role.

Knowledge, Qualifications, Skills and Experience Essential or

Desirable

Skills and Experience

Able to lead on all aspects of a DPS Implementation process. Essential

Experience of managing DPS Implementation projects with a range of stakeholders to achieve optimal outcomes.

Essential

Practical and detailed knowledge of producing procurement documentation. Essential

Project management within a complex environment including liaison with a range of stakeholders.

Ability to analyse complex problems in a logical and systematic way and identify Best Value solutions based on a thorough understanding of the underlying issues and requirements.

Ability to overcome challenges with full stakeholder engagement to meet agreed objectives.

Essential

Essential

Essential

Ability to manage multiple very complex and/or high value projects. Essential Experience of working across a range of market sectors. Essential Excellent interpersonal, diplomacy and communication skills. Essential Meticulous, with good attention to detail. Essential Good planning, analytical and organisational skills. Essential Articulate, with good verbal and written communication skills Essential A high standard of numeracy in order to analyse facts and figures. Essential Commercial awareness, comfortable leading negotiations and networking. Essential Ability to cope with the pressure of demanding targets and tight deadlines. Essential Good all-round business skills. Desirable

Alert to commercial opportunities and threats Desirable

Knowledge

Knowledge of the differences between DPS, Framework and Single Supplier contracts.

Essential

Knowledge of current EC Directives and other relevant local authority legislation Essential Technical Construction Procurement Knowledge Desirable Qualifications

Prince 2 Practitioner Qualification or equivalent Desirable

CIPS Qualification (Level 4 or above) or equivalent experience. Desirable

Main Contacts & Other Information

Main Contacts:

1. Head of Procurement

2. Commercial Business Partner

3. Commercial Project Support

4. Strategic Procurement Partners

5. LCP Members

6. Consultants and Contractors

7. DPS Platform Provider

Other Information:

GRADE PROGRESSION:

Progression to Scale PO5 will require the post holder to fulfil all the duties listed above and in addition work under some supervision to:

PO5

1. To interpret UK procurement legislation and case law, incorporate them into guidance and practitioner documents for council officers, commissioners and senior managers

2. To undertake the change management processes to embed new practises into working processes, mitigating risk of challenge to the council.

3. To be able to manage DPS Implementations and enhancements with minimal supervision

4. To be able to broker procurements with medium complexities on behalf of LCP Members with limited support.

Progression to Scale PO6 will require the post holder to fulfil all the duties listed above and in addition be self-motivated, work with negligible supervision, and work to the following higher standards:

PO6

1. To be able to manage complex or multi borough implementations independently with minimal or no support.

2. To provide support to clients on all project matters, but specifically to act as the link between the client and the appointed DPS Platform provider with regard to matters such as legal and contract obligations, compliance with Haringey processes (including Contract Standing Orders),

3. To review contract terms and provide initial advice and guidance in relation to dispute resolution when required.

4. To be able to broker complex procurements on behalf of LCP Members
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