Library & Research Executive – Global Law Firm, London

A leading international law firm is seeking a Library & Research Executive to join its highly respected Knowledge Services team. This is an excellent opportunity for an information professional who is both a strong team player and confident working independently. The successful candidate will engage with colleagues across all levels and offices, contributing to a collaborative, high-performing environment.

Key Responsibilities

• Attend relevant practice group meetings to promote Library & Research services and strengthen internal relationships.
• Build strong working relationships with colleagues across departments.
• Partner with Library and Knowledge Services teams in other offices to share best practice and support a consistent, high-quality service globally.
• Lead and participate in team projects as required.
• Manage book orders for physical library collections in London, Geneva and the BVI, liaising with Knowledge Lawyers, fee-earners and colleagues on upcoming titles.
• Support the Library and Research Advisor with subscription management, including maintaining catalogue records, handling renewals, and processing invoices.
• Assist with budget management for physical and digital resources, including reconciling invoices with monthly Budget Holder reports.
• Process new book arrivals for London and international offices, including cataloguing, updating records, labelling materials, and communicating updates to relevant teams.
• Maintain the London print collection through shelving, circulation, shifting, weeding, and relocating materials.
• Support the London “catalogue super user” in promoting cataloguing standards and best practice.
• Deliver monthly library inductions for new joiners and tailored sessions for trainees within specific divisions.
• Coordinate administrative tasks relating to trainee seat rotations.
• Contribute to the firm’s current awareness services.
• Handle research enquiries as part of the London Library enquiries team.
• Update and maintain the firm’s intranet library pages, supporting wider teams and offices with their content.

Skills and Attributes

• Strong proficiency with online legal and business research platforms, including Westlaw, Practical Law, Lexis+, Lexis Newsdesk, PitchBook, Orbis, and similar tools.
• Basic understanding of library catalogue administration (experience with Soutron advantageous).
• Experience conducting competitive intelligence research for business development and strategic insights.
• High level of PC literacy, particularly in Word and Excel.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work independently and collaboratively, and to engage confidently with stakeholders at all levels.
• Strong customer service orientation with a proactive, solutions-focused approach.
• Ability to manage multiple deadlines, work under pressure, and see projects through to completion.

This is a superb opportunity to join a prestigious firm and contribute to a dynamic, forward-thinking Knowledge and Information team at the heart of its London office.

To be considered for this role and other Knowledge & Information Management vacancies, please apply with your CV.