Job Title: Administrative Assistant - Human Capital Management
Location: London (City)
Working Pattern: Monday-Friday, 9:00am-6:00pm (5 days in office)
Start Date: ASAP (subject to background checks)
Pay Rate: £26.00 per hour (inclusive of holiday pay) + overtime at time and a half

About the Role

A leading global financial services organisation is seeking a highly motivated Administrative Assistant to join its Human Capital Management division. This role provides dedicated support to Managing Directors and senior leaders within a fast-paced, high-performance corporate environment.

The position requires exceptional organisational ability, strong judgement, and the confidence to manage competing priorities while maintaining professionalism and discretion at all times.

Key Responsibilities

* Providing comprehensive administrative support to senior leadership within Human Capital Management

* Managing complex and constantly changing calendars, anticipating scheduling conflicts and prioritising effectively

* Coordinating senior-level internal and external meetings, ensuring seamless logistics

* Handling high volumes of calls with professionalism and urgency

* Organising domestic and international travel, including itineraries and expense processing

* Onboarding new hires and contingent workers, coordinating systems and technology access

* Booking meeting rooms and event spaces, managing all logistical arrangements

* Ensuring accurate updates to reporting lines and team alignments across internal systems

* Ordering and maintaining office supplies and inventory

* Acting as a proactive and integral member of the wider team, maintaining awareness of evolving priorities

Candidate Profile

* Minimum 3 years' administrative experience, ideally within financial services or a corporate environment

* Proven experience supporting senior executives

* Exceptional organisational and prioritisation skills

* High attention to detail and accuracy

* Strong written and verbal communication skills

* Advanced proficiency in MS Outlook and Word

* Working knowledge of Excel, PowerPoint, Concur and Zoom

* Ability to manage confidential and sensitive information with discretion

* Self-starter with strong problem-solving ability and proactive approach

* Comfortable working with stakeholders at all levels of seniority

* Able to remain calm and effective under pressure

* Dependable, resourceful and results-oriented

* Positive team player with a professional demeanour

Ideal Attributes

* Strong judgement and independent thinking

* Ability to anticipate needs before they arise

* Confident working in a busy, deadline-driven environment

* Committed to maintaining high standards of service and professionalism

This is an excellent opportunity for an experienced Administrative Assistant seeking exposure within a dynamic, globally recognised financial services environment, supporting senior stakeholders in a pivotal internal function