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DATE ADDED: Wed 19/09/2018

Medical Office Manager

North Wales, USA


Job Description

tricenna (D/b/a The Dermatology Group P.C.), a fast-growing, private equity backed multi-office healthcare practice, provides specialized skin care for patients of all ages.  The Dermatology Group in New Jersey is the premier destination for innovative, comprehensive solutions to address a variety of dermatologic concerns. Our modern medical facility offers state-of-the-art technology and innovative therapies usually found only in advanced academic centers. Whether you are interested in cosmetic enhancements or clinical treatments, our professional staff of board-certified physicians, physician assistants, and licensed medical aestheticians offer a combination of diverse specialties and medical backgrounds in order to treat a wide range of skin conditions 

This position is responsible for managing the daily operations of the office, personnel management and ensuring policies and procedures are followed.

Managing daily operations of office(s). Identifies and resolves operational issues.
Supervises assigned personnel. Reconciles employee's timesheets and maintain time keeping records.
Interviews, coordinates with HR on hiring process and assists as needed in training / re-training medical practice staff.
Prepares day end reports and daily reconciliation.
Prepares monthly managements and inventory reports, as well as supply ordering (clinical and business).
Facilities managements - confirm all non-medical and medical equipment is working properly and is clean. Initiate any needed maintenance or service requests.
Maintain proper patient flow
Monitor staff schedules, making necessary changes as needed. Manage employee timesheet, overtime, staff tardiness and call outs.
Address patients billing issues with the billing department, if they are brought to the office's attention.
Master all clinical responsibilities, including Mohs surgery, general, and cosmetic dermatology if applicable to assigned practice.
Manages office with respect to patient care, accurate documentation, work flow, adequate staffing, patient/pharmacy call backs and messages, and day to day interactions between physicians and clinical team.
Maintain and organize all trainings for CPR, OSHA, HIPAA and clinical updates as needed for staff.
Has in depth understanding of skin care products sold within the practice.
Performs other duties as assigned.

3 to 5 years of office experience (preferably in a medical practice), including billing and collections experience.
Knowledge of clinical policies and procedures.
Knowledge of medical terminology and insurance practices.
CPT and ICD-9 coding
Knowledge of Managed Care, Medicare, and Medicaid guidelines.
Effective personnel management including training staff and delegating duties.
Ability to work effectively as a team member with physicians and other staff.
Excellent interpersonal and communication skills.
Ability to plan, organize, prioritize and direct the work of others, as well as the flexibility to respond to changing demands.
Job Type: Full-time

Role: Medical Office Manager
Job Type:
Location: North Wales,

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